By: John Fernandez | CRP, GMS, SSB

May 14, 2024

Relocating multiple employees at once can be challenging; here’s what to know

Effective project management and control are crucial for a successful group relocation. Addressing all the different components involved is essential to ensure a smooth corporate move. Uncertainties can lead to issues and disarray, resulting in crucial tasks needing to be addressed.

Working with a relocation management company (RMC) specializing in international relocation and domestic moves can vastly help improve the employee process. Just handing employees a check to cover moving expenses can lead to a flawed relocation process for the transferee and the employer.

Knowing the Difference Between a Group Move and One-off Relocation

Typically, a corporate transfer refers to the relocation of an individual employee to a foreign country. However, the growing demand for international workers has led to an increase in large-scale corporate relocation projects. This poses various challenges for in-house HR professionals managing such moves.

Moving a group of people has numerous distinctions compared to relocating an individual worker. Every aspect of the process is magnified. Previously, you would have overseen the relocation of a single person, which involved tasks such as shipping, immigration procedures, cultural assimilation, providing support to their family, and more. Now, you must handle the same components but for multiple staff members.

You must also consider additional factors regarding corporate relocation. A collective relocation could involve a whole department or even an entire company. It might be necessary to obtain extra office space in foreign countries, transport office equipment, and get clearance permissions from customs and immigration authorities.

Here are some factors to keep in mind when executing a group move

  1. Communication: Clear and effective communication is critical to a successful group relocation. Ensure that all employees are informed about the move, including its reasons, the timeline, and any changes that may affect them. Encourage open dialogue and address any concerns or questions promptly.
  2. Budgeting: Moving multiple employees can be costly, so it’s crucial to establish a realistic budget. Consider expenses such as transportation, accommodation, and necessary equipment or resources. It’s also wise to allocate some funds for unexpected costs that may arise during the relocation process.
  3. Logistics: Careful logistics planning is crucial to avoid disruptions or delays. Determine the most efficient way to transport employees and their belongings, whether hiring a moving company or arranging company vehicles. The new location must also have the necessary infrastructure and facilities to support the employees’ work.
  4. Employee Support: Relocating can be a stressful experience for employees, so providing support is essential. Offer assistance finding suitable housing, schools for their children, and any other necessary services in the new location. Consider organizing orientation sessions to help employees acclimate to their new surroundings and foster a sense of community.
  5. Legal and Administrative Considerations: Depending on the nature of the move, there may be legal and administrative requirements to fulfill. Ensure compliance with local laws and regulations, such as obtaining work permits or visas for employees moving to a different country. Additionally, employee contracts and benefits packages should be updated to reflect any changes resulting from the relocation.
  6. Time Management: Planning a group move requires careful time management. Create a detailed timeline that outlines all the necessary tasks and deadlines. Assign responsibilities to team members and regularly monitor progress to ensure everything stays on track. Be prepared to adapt the timeline if unexpected challenges arise.

Considering and addressing these factors can increase the chances of a successful group relocation. Remember, effective management and attention to detail are vital in minimizing disruptions and ensuring a smooth transition for all employees involved.

Why You Should Work with GMS for Group Moves

Global Mobility Solutions (GMS) is the global mobility industry leader regarding group moves. We assist clients in providing a seamless relocation process for their employees and their families. Our dedicated team of professional moving specialists can ensure your employees get from point A to point B on time while keeping company costs in check. 

There is no assignment we cannot handle. The GMS team can help with international relocation needs and domestic moves for employees and their families. If you plan to move a group of employees in the next 12 to 14 months or have other relocation questions, please contact us today to set up a free call with one of our business development managers. 

A GMS representative will reach out to you, listen to your thoughts and needs regarding relocation assignments, and then help you map out the best action to tackle those needs.

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Executive Vice President John oversees global operations, marketing, business development as well as reporting and analytics. John’s 23 years of mobility experience include excellence in varied positions such as Relocation Counselor, International Assignment Manager, Manager of Latin American Operations, Director of International Operations, Global Account Executive, Vice President of Sales and Vice President of Global Services. The depth of John’s mobility experience also includes multiple assignments and domestic relocations of his own. He has lived and conducted business around the globe and speaks multiple languages.

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