Category: Corporate Relocation

How Relocation Management Companies Leverage AI Technology

Post author By MIchael Hughes
Post date October 3, 2023

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Learn how GMS leverages AI in their mobility programs

At Global Mobility Solutions (GMS), we view AI through a lens of practicality. We leverage predictive analytics and Artificial intelligence (AI) to learn, predicate, and automate our processes and improve the experience.

Few Relocation Management Companies (RMCs) fully understand the potential of AI and are in the process of discovery. However, some organizations leverage predictive analytics and defined algorithms to produce artificial intelligence specifically for relocation. These organizations gain valuable insights and automate operationally by incorporating predictive analytics and AI into their processes. Unlike many other RMCs, we fully recognize the immense potential of AI and related capabilities.

By leveraging AI, we can streamline and optimize various tasks, such as assessing housing options, calculating costs, and managing logistics. This saves time and resources and ensures a more efficient and accurate relocation process. Additionally, AI enables us to provide personalized recommendations and solutions based on individual preferences and needs, further enhancing the overall customer experience.

With the integration of AI becoming increasingly prevalent in various industries, we anticipate that more RMCs will follow suit and adopt AI within the next 18 to 24 months. This shift towards automation and data-driven decision-making will undoubtedly revolutionize how relocation management is conducted, ultimately enhancing the overall experience for individuals and businesses undergoing the relocation process.

As companies continue to explore the potential of AI and predictive analytics, we are committed to staying at the forefront of technological advancements in the relocation industry. By embracing these innovative solutions, we aim to provide our clients with the most seamless and stress-free relocation experience possible.

How does this change the relocation industry?

Recognizing that every move is associated with data points concerning expenses, geographical consequences, procedures, service durations, and essential trends. Businesses can swiftly examine extensive volumes of data to comprehend the reasons behind events and anticipate future occurrences.

Artificial intelligence aids in the relocation process by anticipating possible problems before it begins and improving its predictions as the process unfolds. Moreover, AI provides customized recommendations that facilitate comprehensive relocation management.

These recommendations include identifying relocation endeavors with a high risk, evaluating policies, estimating the overall duration and anticipated expenses, anticipating exceptional circumstances, adjusting milestones, issuing alerts, providing information about the destination, assessing authorization volume, forecasting performance, and more. Consequently, this leads to enhanced planning, execution, and cost-effectiveness.

Does AI help reduce relocation costs?

Although AI cannot replace the significance of human interaction in relocation, it will undoubtedly enhance the procedure and improve the overall experience. Incorporating AI in relocation management is predicted to decrease general expenses for numerous companies, mainly through adopting new AI technologies and integrating data in the relocation sector.

By incorporating AI in relocation management, companies can expect to see a reduction in overall expenses. It can significantly enhance the procedure and improve the overall experience. Companies can streamline operations and make more informed decisions by adopting new AI technologies and data integration in the relocation sector.

One of the key ways in which AI helps reduce relocation costs is through its ability to identify high-risk endeavors. By analyzing data and patterns, AI can pinpoint potential challenges and provide recommendations on how to mitigate them. This proactive approach allows companies to anticipate exceptional circumstances and adjust milestones accordingly, saving time and money.

Furthermore, AI can assist in evaluating policies and estimating the overall duration and anticipated expenses of relocation. By analyzing historical data and trends, AI algorithms can provide accurate cost estimates and timelines, allowing companies to plan and budget more effectively. This reduces the risk of unexpected expenses and ensures the relocation stays within the allocated budget.

In addition, AI can play a crucial role in providing information about the destination. AI algorithms can provide employees with valuable insights and recommendations by analyzing the cost of living, transportation, and local amenities. This helps employees make informed decisions and reduces the need for extensive research and costly mistakes.

Another way in which AI helps reduce relocation costs is by assessing authorization volume and forecasting performance. By analyzing data on employee authorizations and performance metrics, AI algorithms can identify areas of improvement and optimize resource allocation. This ensures that the relocation process is efficient and cost-effective, ultimately leading to significant savings for the company.

Connect with GMS to Learn More

In conclusion, while AI cannot replace human interaction in relocation, it is a valuable tool that can significantly enhance the process and reduce costs. By adopting new AI technologies and integrating data in the relocation sector, companies can improve planning, execution, and cost-effectiveness. With AI’s ability to identify high-risk endeavors, evaluate policies, estimate expenses, provide destination information, assess authorization volume, and forecast performance, companies can make more informed decisions and achieve successful relocations while minimizing costs.

GMS takes pride in being the relocation industry leader in technology. GMS’ relocation technology offers all the necessary tools for your employees. Movers can oversee and monitor their relocation process through the user-friendly dashboard of MyRelocation® technology. Staff members can stay informed about their benefits, communicate with their relocation advisor, and even stay updated on important dates. Our technology, which has received recognition, is a valuable and comprehensive resource for employees, thanks to its easy-to-use interface and user-friendly menu design and functionalities.

Our cloud-based MyRelocation® relocation technology is designed to help you streamline your company’s relocation management. Schedule a demo with a Mobility Pro for a no-pressure look at how our technology can help you.

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Tags Domestic Relocation Trends, global relocation, workforce mobility management

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When Is the Best Time to Budget for Relocating an Employee?

Post author By Sam Hoey | CRP, GMS
Post date September 20, 2023

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When to Set a Relocation Budget

When a company is relocating an employee, there are many expenses to track and logistics to coordinate to make it happen. When creating relocation policies and benefits on behalf of the company, there are many aspects of relocation to consider. This can include buying and selling a home, moving the employee’s household goods, and short-term housing in the new location.

With all of the complex movements required for a successful relocation, it can take time to know when to begin the budgeting process for the relocation. Should it happen before the position is posted? Before the employee is made aware of the opportunity? When does the company find the best prices for relocation services? While there isn’t a definitive answer, there are several mobility industry standards to consider when determining when to budget for the employee’s move.

The Right Time to Set a Relocation Budget

Typically, the best time to set a relocation budget is once the offer is extended to the candidate, especially if the company is working with a relocation management company. The primary reason is that the relocation company can work with the candidate to discuss their questions or concerns about the move. Allowing a relocation company to assist in the interview process can ensure the employee has their needs covered while the company is not overspending.

For example, an employee may have multiple cars that must be shipped to their new destination. After speaking with the candidate, the relocation company can then report back to the company on the potential costs and services needed to relocate the employee and their family.

If the company’s policies only cover the cost of transportation for a single vehicle, that information can be communicated back to the employee. Policy restrictions play an essential role in helping companies control costs. However, some organizations may agree to an exception to their policy to assist the employee with their move and ensure acceptance of the relocation offer. These changes will impact the total cost of the relocation.

Alternatively, the second-best time to start relocation budgeting is once the candidate accepts the job offer. Now that the employee understands that he or she is moving, the relocation team can work with them on what to expect and allow them to get the most out of the relocation benefits offered by their employer.

How to Calculate for Relocation Costs

When planning for relocation costs, there are many things to keep in mind, specifically costs like:

Real estate costs, such as buying and selling a home
Moving of household goods, cars, or pets
Travel expenses
Storage facilities
Temporary housing in the new location
Taxes

Once all foreseen costs are accounted for, the relocation budget can be managed by the relocation provider. It is recommended that companies work with a relocation management company that utilizes relocation technology and software that can include real-time tracking of employee moving expenses. This helps companies not only stay on budget but create or renew budgets for future relocations.

One of the first steps in calculating relocation costs is considering real estate expenses. This includes the costs associated with buying or selling a home. It’s important to factor in any fees or commissions involved. Additionally, if you’re renting a new place, you’ll need to account for the security deposit and any upfront rent payments.

Next, you’ll need to think about the cost of moving your household goods, cars, or pets. This can vary depending on the distance of the move and the amount of items you need to transport. It’s a good idea to get quotes from different moving companies to compare prices and find the best deal.

Travel expenses are another vital factor to consider. If you’re moving to a different city or country, you must account for the cost of flights or other transportation methods. This includes not only your travel but also any family members or pets that will be accompanying you.

Sometimes, you may need to utilize storage facilities during the relocation process. This could be necessary if there is a gap between when you move out of your current home and when you can move into your new one—research storage options in advance and factor in the monthly cost.

Temporary housing is often required when relocating to a new location. Whether it’s a hotel, rental property, or corporate accommodation, you’ll need to budget for the cost of staying in a temporary home until you find a permanent residence. Remember that these costs can vary depending on the location and duration of your stay.

Lastly, remember taxes. Depending on the country or state you’re moving to, additional surcharges or fees may be associated with the relocation. Researching and understanding the tax implications beforehand is essential to avoid any surprises.

To effectively manage the relocation budget, it’s recommended to work with a relocation management company that utilizes technology and software for real-time tracking of expenses. This allows companies to stay on budget and make informed decisions when creating or renewing budgets for future relocations.

Working with the Best to Setup Relocation Budgets

By considering all these factors and working with a reliable relocation provider, you can ensure your relocation costs are accurately calculated and managed. Planning and being thorough in your research will help you avoid any unexpected financial burdens during the relocation process.

Global Mobility Solutions (GMS) is here if you have questions about developing relocation budgets. Our team can support your employees in getting the most out of their relocation benefits while your company can stay within your relocation budget. Our team understands that moving multiple employees every year can be challenging, so our tailored global mobility solutions can help any company of any size seamlessly move any number of employees.

We're Here to Help! Request a Courtesy Consultation

Are you ready to talk to a Mobility Pro? Learn how GMS can optimize your mobility program, enhance your policies to meet today’s unique challenges, receive an in-depth industry benchmark, or simply ask us a question. Your Mobility Pro will be in touch within 1 business day for a no-pressure, courtesy consultation.

Tags Budget, planning, relocation best practices, relocation budget, relocation management

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Top Tips for Writing a Relocation Offer Letter

Post author By Sam Hoey | CRP, GMS
Post date September 14, 2023

Desk-level perspective of blonde Buenos Aires businesswoman typing on laptop in office with window view.

Use These Tips & Templates for a Relocation Assignment Offer Letter

An employee transfer letter or relocation offer letter is a document given to an employee being transferred to another department, branch, or location under the same employer. These letters not only provide transferees common professional courtesy on the company’s behalf, but it also gives the relocating employee an overview of what they can expect and their benefits for the process. These ground rules should provide the moving employee an understanding of all costs and services they are entitled to during their move.

Larger companies or companies that often relocate employees more than likely have relocation policies in place. These are typically lengthy 10 to 30-page documents covering every relocation protocol aspect. Companies that might have such policies will rely on customized employee relocation offer letters and emails for each employee willing to do so.

Here is a look at some top tips for constructing employee relocation offer letters, along with an example of a basic offer letter format.

Tip 1: Identify the Reason for Relocation Offer

While the employee will most likely understand it, you’ll want to cover in the offer letter why, how, and when the employee will be transferred. This will help with recordkeeping and provide the employee with in-depth insight into why their position is needed in the new location.

Giving a specific explanation to the relocating employee in writing can help show the employee that you care. This will also take the stress off of your HR department because the employees will know all of the details about why they will be offered the relocation. As a result, this should help set the stage, allowing things to run smoothly from the beginning.

Tip 2: State the Exact Effective Date(s) the Transfer Will Take Place

Companies cannot expect an employee to relocate the next day; however, it also shouldn’t be up to the employee entirely as to when the transfer will occur. Setting realistic dates and times for the employee to move and to get settled is vital in ensuring a smooth transfer experience.

It should also be stated at this stage in the letter, how long the employee is eligible for relocation benefits. For example, many companies will allow employees X number days or months to utilize the short-term relocation policy stated in the transfer letter. There are many variables that come into play when an employee is trying to move out of state.

Tip 3: Provide Names and Contact Info

The transferring employee is probably nervous, but excited to take on the new role for the company. It is a good idea to provide the employee with the name and direct contact info for who they will be reporting to. This will give the employee a chance to reach out to the manager with any questions or concerns regarding their new position. It also gives the employee the opportunity to let their new manager know if there are any roadblocks with the relocation process.

Conversely, it could also be a good idea to urge the new manager to reach out to the employee directly. This communication will allow the manager to inform the transferring employee of any necessary information.

Tip 4: Note Every Detail of the Employee’s New Job

The employee should be well-informed about this step, but to cover the company and the employee it is a good idea to list out all expectations, requirements, wages (including bonuses), benefits, and anything else that will be different for the employee once they move. This provides documentation for both parties if there are ever any issues after the relocation has occurred. Being crystal clear at this stage helps straighten out any communication breakdowns later on.

Use This Employee Transfer Letter Example

[Date]

[Sender’s Name]

[Sender’s Address]

Dear [Recipient’s Name],

We are pleased with the work you’ve completed with us so far and management sees great potential for you to grow in [transfer location]. The management team would like to extend you an offer for promotion to [new position] where you will be responsible for [responsibilities of the position].

This will provide you with an opportunity to expand your skillset as you move from the [current position] in [current location] to a new position in [transfer location].

The company is here to help you and your family relocate and readjust to your new role by providing relocation benefits. This letter summarizes that support in several areas.

New Job Title:
New Supervisor/Manager:
Department:
Effective Date of Transfer:

New Duties:

New Compensation/Bonuses:

Below is a summary of the relocation benefits that are extended to you as part of this offer.

Relocation Expenses
[Details of what the company will and will not cover.]

Household Goods Moving
[Moving expenses the company will or will not pay for.]

Home Marketing Assistance
[Info on home selling assistance ]

Home Finding Assistance
[Explain which resources the company can provide]

Repayment Agreement Terms
[Details of the repayment agreement that the employee is subject to]

Please review this information at your earliest convenience. You can contact me directly or Human Resources with questions, comments, or concerns. I would appreciate your acceptance or denial of this new position by [desired date].

From,

[Sender’s position and name]

GMS Is Here For You

Global Mobility Solutions (GMS) is a leader in the employee relocation industry. In addition to assisting with employee transfer letters, GMS would love to help your company create and implement customized relocation policies for your mobile workforce. Our team specializes in almost every area of the relocation process, so we can equip your staff and transferees with the knowledge and technology they need to make their move as seamless as possible.

Getting started with us is easy. Contact us today for a free consultation with one of our relocation experts. From there, we will help you decide the best course of action for your company regarding your global mobility needs. Whether your company relocates internationally or just within the US or Canada, we can assist you in creating the best offer letters and relocation policies in your industry.

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Tags job offer letter, offer letter, relocation best practices, relocation offer letter, tips for writing offer letter

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How to Keep Employee Turnover Low After a Corporate Relocation

Post author By Christina Urrutia
Post date September 5, 2023

Moving offices? Make Sure Your Employees Want to Come with You

Relocating your business or headquarters office doesn’t have to mean losing your valuable team members. In the following insightful guide, we will walk you through practical strategies that you can adopt to help retain your employees during and after a relocation.

In turn, you can ensure business continuity throughout the unsettling relocation period and make sure that you keep employee turnover low. Here are the initial steps to keep in mind when preparing for an office move:

Communicate Well

You should keep your employees in the loop about your relocation plans as much as possible. Transparency is vital in maintaining trust and reducing panic, which might lead to staff leaving. Being upfront about your motivations for moving can put people’s fears to rest.

Involve Your Employees

Involve employees in the relocation process where possible. Give them roles to play or involve them in decision-making. This can make them feel valued and reduce resistance. In turn, you can minimize staff turnover.

Offer Support

Offer support to your employees for relocating their personal lives as well as their professional ones. For instance, you could assist with finding accommodation or schools and give information about local facilities. If you make life easier for your employees, they will likely stay with the company.

Consider Providing Financial Support

Covering relocation expenses is another way to retain your staff. Offering a reasonable reimbursement for costs incurred during personal relocation helps alleviate financial stress on the employees’ side.

Tips for Retraining Your Employees

During relocation, some roles may change slightly due to new circumstances. Provide training in any new areas that are going to be needed by employees in their positions after moving. Retraining your employees ensures they have the necessary skills and knowledge to adapt to their new roles. This helps them feel more confident and capable in their work and shows that you value their growth and development within the company. Additionally, offering training opportunities can significantly boost employee morale and motivation, demonstrating your commitment to their professional success.

In addition to retraining, you must provide ongoing support and guidance to your employees during the relocation process. This can include regular check-ins to address any concerns or challenges they may be facing and provide resources and information to help them navigate their new surroundings. By offering this support, you help ease the transition for your employees and foster a sense of loyalty and commitment to the company.

Furthermore, consider implementing a mentorship program for employees who are relocating. Pairing them with a seasoned employee who has already gone through a similar relocation can provide invaluable guidance and support. This mentor can advise everything from finding the best neighborhoods to networking opportunities in the new location. This helps the relocating employee feel more connected and supported and strengthens the overall sense of community within the company.

Lastly, take into account the power of recognition and appreciation. Relocating can be a challenging and stressful experience, so acknowledging and celebrating your employees’ efforts and resilience can go a long way in boosting morale and fostering a positive work environment. Whether it’s a simple thank you note or a small token of appreciation, showing your employees that their hard work and dedication are valued will encourage them to stay with the company and inspire them to continue giving their best.

In conclusion, supporting your employees during the relocation process is crucial for retaining top talent. By offering assistance with personal matters, providing financial support, retraining employees, and offering ongoing support and recognition, you create an environment where employees feel valued, supported, and motivated to stay with the company. This benefits the individual employees and contributes to the organization’s overall success and growth.

Create a Transition Team

Create a transition team to support employees during the moving phase. This team could offer physical help with packing and moving, provide emotional support, or assist in settling employees into the new workplace location.

Take Safety Precautions

If some employees have reservations about safety in a new location, establish solid security measures at the new site to instill confidence among your workers.

Offer Transitional Perks

Offer temporary perks to encourage retention during the transitional period. These incentives can range from extra vacation days to flexible hours until everyone settles down at the new offices.

Provide Promotion Opportunities

Relocation might open room for career advancements and promotions within your firm. Highlight these opportunities to your staff to maintain their loyalty and commitment to the company amidst all the changes happening.

Hand Out Awards at Work Anniversaries

Recognizing the service of your employees is another practical way to maintain their loyalty, especially after a relocation.

One way to do this is by holding ceremonies where the company hands out corporate awards at work anniversaries. This will serve as an appreciation of your workers’ continued dedication and loyalty despite the recent changes.

The thrill of receiving a corporate award not only boosts morale but also gives employees something tangible to aspire to.

Whether you’re awarding five years of service or applauding excellent performance, these recognitions can make team members feel more valued and less likely to consider leaving your company, even after a significant move.

Create a Comfortable Work Environment

Whether you are moving to a smaller office or a gigantic building, it is paramount that your new work environment should be comfortable and stimulating for your staff. A cozy space increases job satisfaction, contributing to employee loyalty.

Invest in quality seating arrangements, ensure suitable room temperatures, and maintain clean facilities. Also, consider incorporating spaces for relaxation and unwinding so employees can recharge during breaks.

A well-designed workspace can make everyone feel welcome and valued.

Provide Employee Counseling Services

Lastly, relocation could bring some team members emotional and psychological challenges.

Providing access to counseling services may be an essential step toward ensuring the well-being of your employees during this disruptive phase.

Employees experiencing stress or difficulty adapting might find talking to a professional helpful as they cope with changes professionally and personally.

Offering these services demonstrates that you prioritize employee well-being, which can encourage them to stay with the company during and after relocation.

Remember, happy employees produce better results compared to those under immense stress. When happy employees work for your company, you can ensure high retention rates.

Corporate Moves by GMS

Securing employee loyalty during a business relocation demands thoughtful strategies. Implementing the above-suggested approaches can lower staff turnover and ensure minimal disruption to your operations.

Remember: the key is proactively supporting your employees, acknowledging their efforts, and involving them in the process. Your team is an invaluable asset. So, ensure your employees know it during the transition stage and beyond.

And for more information on getting your office moved from point A to point B seamlessly, consider reaching out to Global Mobility Solutions (GMS) today. Our expert team of corporate relocation specialists is here to assist you in having a successful office move for your business.

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Tags corporate relocation, employee turnover, office relocation

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Integrating Existing and New Teams during Relocation

Post author By Michael Barone
Post date August 15, 2023

team members in an office, working well together — Young smiling designers working together in the office

Help Ease Relocated Employees

In the world of business, moving forward often means moving physically too. Shifting to a larger office, expanding across regions, or simply seeking out greener pastures for operational efficiency – relocation is a significant part of a company’s growth journey. However, one of the most critical challenges lies in integrating existing and new teams during relocation. To help you successfully navigate through this period, we’ve consulted experts in workforce mobility and relocation, and here are seven pro tips we’ve gathered.

Following these pro tips can help ease the transition and successfully integrate existing and new teams during relocation. Remember, a smooth and seamless integration is essential for maintaining productivity and fostering a positive work environment.

Early Communication: Clarity Breeds Confidence

Therefore, be transparent about the new location, the potential new team members, and what these changes mean for your current team’s roles and responsibilities. In addition to group communications, consider individual meetings to address personal concerns. Through practical and early communication, you give your team confidence, making integrating existing and new teams during relocation significantly easier.

Fostering a Culture of Inclusion: The Harmonizing Melody

Relocation and team integration present an opportunity to nurture a robust culture of inclusion. Creating a welcoming environment is crucial in this process. Encourage participation from everyone and create spaces for team members to share their thoughts and ideas. Consider organizing activities that promote bonding and team collaboration, such as team-building exercises, group outings, or creative projects.

Also, make it a point to celebrate team successes and achievements, both big and small, fostering a shared sense of pride and ownership. This inclusionary culture facilitates smooth integration, making everyone feel valued and integral to the company’s growth journey.

Empathetic Leadership: The Human Touch

Leaders have a crucial part to play in the process of merging. Demonstrating understanding and compassion towards your team, both old and new, can significantly alleviate the change. Acknowledge that your current team might feel a sense of displacement, not just from relocating to a different place but also from accepting new members.

Similarly, new team members may feel anxious about joining an already-established team. Facilitate open discussions about these feelings and offer supportive resources to help employees manage stress during corporate relocation. This way, you display an empathetic leadership style that fosters a cohesive and harmonious work environment.

Investing in Training: Building Bridges

Training acts as a foundation for collective knowledge and development. Given the introduction of a fresh venue and possibly new colleagues, it is essential to allocate resources to training sessions that acquaint all individuals with the altered environment.

These could be technical training to adapt to new tools, operational processes, or soft skill sessions reinforcing the company’s values and culture. Joint training sessions also allow team bonding as individuals collaborate and learn, strengthening their professional relationships.

Setting Clear Expectations: The Roadmap to Success

During changes, clarity is the beacon that guides teams forward. Clear expectations give direction and purpose, helping team members navigate the unfamiliar terrain of a new location and unit.

Therefore, outline specific performance goals, define new or changed roles, and detail any operational changes the new location may entail. This transparency alleviates potential confusion and ambiguity and provides a sense of stability and certainty.

Encourage Social Interaction: Breaking Ice, Building Bonds

As you pack up your office and prepare for the move, consider how you can transport the spirit of team camaraderie to your new location. Creating opportunities for social interaction in an informal setting effectively fosters strong bonds among team members.

These informal social interactions can build a sense of familiarity and belonging among the team, whether it’s a communal lunch area, a recreation room, or regular team outings. A friendly and relaxed environment eases the transition process for everyone.

Fusing the Old and the New: The Final Note

Relocation can be daunting, but integrating existing and new teams during relocation doesn’t have to be. You’re setting up a successful transition by weaving the threads of clear communication, empathetic leadership, and a culture of inclusion. Remember, a harmonious team that grows together thrives together. And remember to engage your relocation management company early in the process and ensure a smooth experience for everyone involved.

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Tags corporate relocation, Domestic Relocation, global relocation, relocation, Workforce Mobility

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Sustainability in the Relocation Industry

Post author By Sam Hoey | CRP, GMS
Post date August 8, 2023

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Relocation Management Companies should be aware of sustainability

Most companies’ interest in corporate environmental sustainability is on the rise. Everyone is looking to reduce carbon footprints without disrupting their business practices. A World Economic Forum report showed a 16 percent increase over the last five years in global public concern for nature.

Having a grasp of sustainability in the context of the global mobility and relocation sector enables organizations to implement beneficial transformations that benefit both their staff and the environment.

At Global Mobility Solutions (GMS), we are all looking for ways to protect the environment and reduce costs for our clients and their employees. When looking at ways to improve your global mobility program’s sustainability and how to reduce your carbon footprint, here are some things to consider.

Partner with a Professional Organizer

Partner with a “Discard and Donate” company that offers a professional organizer to assist your employees in preparing for their move. This saves the client money by reducing the shipment size, and the program cost will always be less than the savings on the move. Consider updating your relocation policy to cover some of these program costs to help encourage your employees to purge before moving. This can help reduce wasted materials and ensure that unwanted household goods go to good use instead of the trash.

Also, Introduce a weight cap on your household goods moves. This cap can vary by tier or by homeowner vs. renter. This will encourage your employees to consider discarding unwanted items before shipping them on your dime.

Partner with Move for Hunger

GMS is a proud partner of Move for Hunger. Move for Hunger offers your employees the option to donate their non-perishable food to a local food bank at the origin location. Items such as canned veggies, fruits, stews, soups, beans, tuna, pasta, sauce, baby food, flour, cereal, oatmeal, juice, rice, peanut butter, and jelly can be donated.

Since its inception in 2009, over 10 million pounds of food have been donated through Move for Hunger and its partners to help feed the food insecure in the US and Canada. We suggest adding policy language to encourage transferees to contribute to this cause.

Offer Employees Furniture Rental Allowance

For international relocation assignments, GMS urges clients to consider extending a furniture rental allowance instead of shipping household goods. Many relocation management companies partner with furniture rentals for temporary furnishings, another cost-effective way to reduce the carbon footprint.

Make Sure Your Vendors Are Green

GMS has a strict vetting process for working with household goods movers and corporate housing providers. We don’t just work with anyone. During our interviewing process, we ask vendors about their sustainability protocols and what they do to go green. Suppliers who use green clean methods help cut down on wasted resources.

Add Virtual Tools to the Relocation Process

First off, partner with real estate agencies that offer virtual tours and virtual closings for properties to minimize the need for in-person meetings and reduce the environmental impact of transportation.

Contract with household goods providers who are experienced in using virtual surveys. GMS aims to streamline the relocation process while minimizing its environmental impact. Virtual surveys allow for accurate estimations of shipments without the need for physical visits, reducing unnecessary travel and fuel consumption. Additionally, GMS encourages suppliers who utilize recycled packing materials, further contributing to waste reduction and sustainability efforts.

Virtual services encompass a wide range of offerings within GMS, including assistance for spouses and careers, language and cultural training, and, whenever feasible, support for housing, banking, and registration in the destination country. These services can be provided in different ways, such as through video calls, virtual tours of potential homes, and online platforms for cross-cultural training, with the help of local consultants.

Minimizing the need for in-person visits has a positive impact on the environment, as fuel consumption is reduced. Additionally, the assignee benefits from increased support from the local consultant, as less time is spent on transportation.

Ensure You’re Working with Real Estate Agents Who Practice Going Green

Real Estate agents can also help the relocation process be more environmentally friendly. Most agents work from home and are completely paperless. Because they spend a lot of time in their cars, many offer to carpool with clients for a more sustainable transportation option.

When showing properties, agents encourage using energy-efficient light bulbs and turning off lights before leaving any property. By promoting properties with energy-efficient appliances, solar panels, and sustainable building materials, agents can help reduce the carbon footprint of the real estate industry.

When selling a home and the potential cost of utilities is on a client’s mind, agents often suggest they use native plants in landscaping, which require less water and maintenance than exotic species. Desert landscaping is also recommended in dry areas. This not only helps conserve water but also supports local biodiversity.

Many Realtors have obtained a NAR Green Designation. The course focuses on People, Property, Planet, and Prosperity. By completing this course, real estate experts are equipped to provide guidance and access to resources that can assist homeowners in enhancing the efficiency of their residences. This support ranges from affordable solutions and do-it-yourself initiatives undertaking extensive renovations or constructing new homes.

By implementing these practices, our preferred real estate agents can significantly impact the environment and contribute to a greener future. Together, we can create a more sustainable real estate industry that benefits our clients and the planet.

GMS Leads the Relocation Industry in Sustainability

At GMS, we understand the importance of responsible business practices and strive to impact the environment positively. By partnering with like-minded household goods and corporate housing providers, we can collectively work towards a more sustainable future while providing exceptional service to our clients.

In conclusion, GMS prioritizes sustainability and responsible business practices and offers flexible relocation policies to accommodate the diverse needs of our clients. Relocation Policies empower transferees with small shipments to arrange their self-move quickly and flexibly, ensuring a hassle-free experience. Partner with GMS today and let us handle your relocation services needs while working towards a more sustainable future together.

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Tags global mobility trends, relocation industry, relocation trends, sustainability in relocation

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Managing Employee Stress During Corporate Relocation

Post author By Christina Urrutia
Post date July 11, 2023

Couple sit on sofa pack their personal belongings, sealing cardboard boxes with adhesive tape preparing for relocation from rented house to new own home. Bank loan for young family, tenancy concept

How to help employees through the talent mobility process

Relocation – a word that conjures up images of excitement and new beginnings. Yet, amidst the sparkle of fresh opportunities lies a lesser-known truth: the significant stress it places on employees. With its whirlwind of change and upheaval, corporate relocation can take a toll on your workforce’s emotional and psychological well-being. As a manager, recognizing and addressing the impact of this process is crucial for maintaining productivity and preserving employee satisfaction. This blog post will delve into managing employee stress during a corporate relocation, equipping you with essential insights and strategies to guide your team through this challenging transition.

Understanding the Impact of Corporate Relocation on Employees

In the intricate mosaic of relocation, it’s vital to unravel the threads that weave through the minds and hearts of your employees. Relocation isn’t simply a physical shift from one place to another; it’s an emotional odyssey. The impact runs more profound than the boxes they pack or the miles they travel. It seeps into their sense of stability, uprooting familiar routines and unsettling personal lives. By peering into the kaleidoscope of emotions experienced during a corporate move, we can begin to empathize with our employees‘ fears, anxieties, and aspirations, forging a path toward better support and understanding.

Creating a Supportive Relocation Policy

Just as a compass guides weary travelers through uncharted territories, a well-crafted relocation policy is a guiding light for employees navigating the murky waters of corporate relocation. It’s not merely a set of rules and regulations; it’s a lifeline that offers support, assurance, and a sense of security. A comprehensive policy should be a cloth of empathy and practicality, addressing the unique needs and challenges of uprooting lives. By weaving financial assistance, relocation packages, and essential resources for housing and settling in the new location, we can create a safety net that eases the burden on our employees’ shoulders and paves the way for a smoother transition.

Effective Communication and Transparency

In the labyrinth of corporate relocation, communication becomes the compass that guides employees through the maze. Openness, honesty, and transparency are the keynotes of a successful transition. By fostering a culture of open dialogue, we provide a safe space for employees to voice their concerns, air their anxieties, and seek reassurance. Regular updates and clear communication channels ensure no one feels left in the dark, adrift amidst uncertainty. By embracing two-way communication, we create a bridge that connects managers and employees, allowing for the exchange of feedback, questions, and valuable insights. Together, we navigate the uncharted waters, united and well-informed.

Supporting Employee Well-being

Amidst the whirlwind of relocation, we must maintain our employees’ well-being. Balancing work and personal life becomes even more critical during this transitional period. Encouraging stress management techniques, such as exercise and mindfulness, helps employees find moments of tranquility amidst the chaos. Access to counseling or employee assistance programs can provide a safety net for those grappling with heightened emotions. By prioritizing their well-being, we fortify our team, ensuring they remain resilient and productive throughout the relocation. After all, a healthy and supported workforce is the foundation upon which success is built.

Providing Practical Assistance

An office move with minimal disruption? There are ways to stay on track. Are you facing logistical challenges? By offering practical assistance, we alleviate their burdens. Assisting with tackling the hands-on realm of turmoil lightens the physical load and sends a message of care and support. Guiding employees in finding suitable schools, healthcare providers, and local amenities ease their integration into the new community. Additionally, providing access to resources for spousal employment and support ensures that their loved ones feel secure and supported. Together, we lay the groundwork for a seamless transition, one practical step at a time.

Empathy and Understanding

Empathy and understanding become beacons of light in the tempest of corporate relocation, guiding us through the storm. Each employee’s journey is unique, and we must acknowledge and appreciate their circumstances. By showing genuine empathy, we create an environment where they feel heard and supported. Understanding their challenges and emotions helps us tailor our approach, adapting to their needs and alleviating stress whenever possible. Flexibility becomes a cornerstone, allowing us to accommodate personal circumstances and provide support. With empathy as our compass, we navigate the choppy waters of relocation, fostering a culture of compassion and unity.

Building a Sense of Community in the New Location

Building a sense of community in the new location becomes paramount as employees embark on their relocation journey. Facilitating opportunities for connection and camaraderie fosters a support system amidst unfamiliar surroundings. Organizing social events and team-building activities helps forge bonds and create a sense of belonging. Encouraging employees to explore and appreciate their new surroundings cultivates a positive mindset and a deeper connection with the new environment. Together, we weave a fabric of unity, transforming a foreign land into a place they can proudly call home. Through community, we find strength and resilience in the face of change.

Final Thoughts from GMs

Regular check-ins after corporate relocation allow us to gauge their well-being and assess the toll the transition may take on them. Identifying signs of burnout or excessive stress becomes crucial in providing timely support. Equipped with this knowledge, we can offer resources and assistance tailored to their needs, be it stress management techniques or access to mental health support. By actively addressing their stress levels, we ensure their mental and emotional well-being remains intact, fostering a resilient and thriving workforce.

For more information about how to handle every aspect of the corporate relocation process, contact Global Mobility Solutions (GMS) today. GMS is a full-service talent mobility provider. Our in-depth relocation programs help companies get their employees from point A to point B by reducing stress as much as possible.

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Tags corporate mobility, corporate relocation, Corporate Relocation Services

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Family Matters and Career Support for Spouses Impacted by Relocations

Post author By Sam Hoey | CRP, GMS
Post date June 27, 2023

Learn why it’s important to include family and spousal support in relocation assignments

Relocating employees often have questions regarding their children’s education, family healthcare, eldercare, and the job market and career support for their accompanying partner or spouse. Understanding your employee’s needs is essential to their relocation process. By providing valuable resources for transferees and their families, your company can help ensure a successful relocation.

In Worldwide ERC’s report, U.S. Transfer Activity, Policy & Cost Survey, the average cost to relocate a home-owning employee is approximately $79,000. Family concerns about the relocation often make employees reluctant to accept transfer assignments. Reasons include fears about the new location, spouse reluctance to leave their current position, housing market issues, and cost of living differences. There are many actions employers can take to ensure their employees and family members have a positive relocation experience.

Pre-Decision Services

Your company should provide Pre-Decision Services for employees to help them learn about the relocation assignment. Candidate assessments and family pre-decision evaluations help your company determine the employee’s expectations, skills, personal qualities, family situation, and financial readiness for the relocation. Helpful information your company can provide to the employee and their family for their decision-making process includes:

Cost of living analysis
Market analysis for home sales
School reports
Moving cost estimates
Community searches and tours to familiarize employees and their family members with the new location

Significant benefits to the organization include increased job acceptances, accurate budgets, minimal policy exceptions, and cost savings. Benefits for employees include expert counsel to help understand all their relocation assistance, a dedicated consultant and support services for spouses and partners.

Career Support

Your company should provide career support services to the partners and spouses of relocating employees. An experienced and well-qualified Relocation Management Company (RMC) can provide industry best practices and a relocation benchmarking study for guidance on how to set up your relocation program. Career support should include the following:

Comprehensive career assistance that reviews a candidate’s experience, identifies personality type, discusses the importance of corporate culture, develops an application schedule and goals, offers resume review, provides networking and interview preparation, and assists candidates in navigating job listings and online resources.
Access to the company’s network of recruiters it uses for its staffing requirements; some Relocation Management Companies (RMCs) can provide access to a larger recruiter than the company’s current in-house program.
Partners or spouses may have a small business with unique needs and require specific guidance when relocating their business. Resources for partners or spouses looking to start a new business or relocate an existing company may include market analysis, networking assistance, and introductions to the startup community in the new location.

Family Support

Relocating employees and their family members often deal with several stressful factors and situations as they relocate. Your company can help smooth the process by providing resources to help everyone acclimate to their new location. Relocation programs should include resources for settling into the area, such as:

Access to online resources and community networks in the new location
Attaining a local driver’s license
Child care arrangements
Connecting utilities and arranging for installations
Interim health insurance coverage
Locating a primary care physician in the new location

Let GMS Assist Your Employees and Their Families

Providing a full range of career support and other resources for transferees and their families serves to ensure successful relocations. The corporate relocation experts at Global Mobility Solutions (GMS) have the knowledge and expertise to help your company assess candidates for assignments and provide your employees and their family members with the best relocation experience.

Contact our team of experts to discuss how we can help strengthen your relocation assistance offerings. We will ensure your company stays competitive in job offers with comprehensive relocation packages. Then, we will assist your employees in the most seamless relocation process possible.

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Tags Domestic Relocation, employee relocation, Pre-decision, Pre-Decision Programs, relocation management, Spouse and Partner Career Support Programs, Talent Management, Workforce Mobility

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Engage Your Relocation Management Company Early in the Relocation Process

Post author By Christina Urrutia
Post date June 20, 2023

group of employees smiling while in meeting — Group of business persons in business meeting. Group of entrepreneurs on meeting in board room. Corporate business team on meeting in the office.

Learn why it’s essential to work with an RMC every step of the way

Employers should engage their Relocation Management Company (RMC) early in the relocation process. Employers often go to great lengths to define the questions they ask RMCs in their Request for Proposals. Several employees from departments including Human Resources, Accounting, Legal, and Procurement may spend a significant amount of time finding and selecting an RMC with the knowledge and experience that will ultimately serve the needs of the company, transferees, and new hires.

With all of the effort to find an RMC that best matches their requirements, wouldn’t you think employers would actively engage the RMC in their relocation process? Most companies do a good job communicating to their hiring managers and others throughout the organization how to utilize their RMC’s resources. However, even with this communication, the hiring manager or others sometimes do not engage the RMC early in the process. This may lead to several consequences for transferees and new hires.

Actual Case of an Employer That Did Not Engage Early

What happens when employers must engage their RMC early in the relocation process? Global Mobility Solutions’ Senior Vice President of Business Development, Sam Hoey, met a transferee and heard a first-hand account of their experience. Their employer’s hiring manager did not initiate their relocation process promptly, and they were left scrambling to find their own movers, real estate agents, mortgage provider, and temporary housing, all within just a few weeks before the new job start date. As a result, the transferee was stressed and unduly burdened by processes that the company’s RMC could have managed for them with greater ease. Let’s look at a few of these areas in detail to understand better what they entail.

Van Line Delays

The busiest time of the year for relocations is during the summer months. Children are out of school, travel is relatively easy to arrange, and weather delays are minimal. As a result, van lines that move household goods are often hectic during this time. They may have bookings for moves going out four, five, or up to six weeks in advance.

Employers looking to relocate an employee should understand the length of time their RMC needs to arrange to book a move of household goods at van lines, keeping in mind the preferred van lines may already have several weeks of booked moves on their schedules. With enough time, transferees may be able to find their household goods movers.

Real Estate Processes

When a transferee or a new hire receives notice of a job offer that requires them to start work within a few weeks, this gives them little time to make living arrangements. They may have a short time to determine how to proceed in several areas. Here is a list of just a few of the specific points they might need to address before starting their new position:

Specific Points

Engaging a real estate agent/company to handle a home sale
Selling a home
Handling the closing process for the home sale
Finding temporary housing
Engaging a real estate agent/company to handle a home purchase
Finding a new home
Obtaining a mortgage, including applications and paperwork
Handling the closing process for the home purchase

If you have ever bought or sold a home, had to find an apartment, or sought a mortgage, think of those processes. How long did they take you to complete? These processes often require several steps, including applications, reports, inspections, financial transactions, arranging the services of a notary public, and research to verify the new location meets the needs of everyone who is relocating, such as spouses, partners, children, and pets.

Employers looking to relocate an employee should be aware of the processes their RMC needs to manage to help the employee find suitable housing arrangements. RMCs with experience in these processes are vital to ensuring the success of a relocation, as they help the transferee or new hire in many areas. This, in turn, helps the employee feel happy and confident in their choice to relocate.

What should employers do?

Employers should review their relocation programs to better integrate their RMC into the front end of the relocation process. Helpful tips to ensure the RMC is engaged early in the process include the following:

Implement Pre-Decision Services, so the employer, hiring manager, transferee, and/or new hire are actively engaged with the RMC early in the relocation process, and information can be shared that is helpful to the employee, the employer, and the RMC.
Insert language into offer letters describing the RMC and the programs specific to the transferee or new hire.
Integrate the RMC into Human Resource Information Systems and Talent Management Programs so hiring managers and program administrators always have ready access to information they can share with the transferee or new hire.

Conclusion

GMS’ team of corporate relocation experts has helped thousands of our clients develop relocation programs that attract and retain qualified employees. Our team can help your company by using industry best practices to design your relocation program so that you engage your RMC early in the relocation process.

GMS was the first relocation company to register as a “.com.” The company also created the first online interactive tools and calculators, revolutionizing the relocation industry. GMS continues to set the industry pace as the pioneer in innovation and technology solutions with its proprietary MyRelocation® technology platform.

Contact our experts online to discuss your company’s relocation program needs.

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Tags corporate relocation, Domestic Relocation, global relocation, Global Relocation Tips, relocation best practices, Relocation Implementation, relocation management

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How To Craft An Effective Relocation Orientation Program For Employees

Post author By Christina Urrutia
Post date June 13, 2023

Team of new employees going through relocation orientation — Planning, communication and strategy meeting with business people for management, innovation and advertising. Support, marketing and teamwork with employees in office for goals, vision or analytics

Here are some tips to help ease in newly relocated employees

When hiring new employees, it’s important to provide in-depth orientation programs for new hires so they can be onboarded efficiently. This is also important to consider when team members are relocated to a different site, especially if this involves a significant upheaval in their living circumstances.

To that end, here are some tips to follow to build a relocation-focused orientation program that works.

Aligning the Program with Company Culture and Values

One of the essential aspects of crafting an effective relocation orientation program is ensuring that it aligns seamlessly with your organization’s core values and distinctive company culture. This helps relocated employees quickly understand what defines their new work environment, facilitating a smooth transition into their roles.

To achieve this alignment, feature stories that showcase company traditions or events that exemplify your business ethos in written materials and multimedia presentations throughout the orientation process. Encourage participation from existing employees to share anecdotes about memorable experiences at work reflecting vital cultural elements, such as teamwork, innovation, or community engagement.

Moreover, provide clear guidelines on expected workplace behaviors while highlighting how they stem from foundational beliefs driving overall company objectives. Incorporating these cultural insights into every aspect of your relocation orientation program promotes faster integration and fosters more substantial commitment and loyalty among newcomers.

Leveraging Orientation Videos for Engaging Transitions

A well-produced and engaging orientation video is crucial to kickstart your employee relocation program. To create an impactful video, start by outlining the essential information that newly relocated employees need, such as company policies, support resources, documentation assistance, and brief introductions to coworkers or teams they will be working with.

To make the experience more enjoyable for employees while conveying important messages effectively, incorporate high-quality visuals and animations that capture their attention.

Additionally, consider adding soothing background music to establish a relaxed atmosphere during this potentially overwhelming time in their lives. Some sources allow you to download royalty-free tunes perfectly suited for setting the desired ambiance within your orientation materials.

By combining valuable content with visually appealing presentations accompanied by pleasing sounds, you’ll lay a solid groundwork to set newcomers at ease, ultimately contributing to successful talent integration.

Facilitating Smooth Integration: Socializing & Networking Activities

While providing essential relocation information and resources is crucial, addressing the human aspect of moving also plays a vital role in successful employee transitions. Arranging socializing and networking events within your program can significantly aid newcomers’ ease into their new surroundings while making valuable personal and professional connections with colleagues.

Organize informal gatherings like team lunches or after-work outings to help break the ice between relocated employees and their co-workers. Such activities create opportunities for authentic interactions away from workplace pressures. Consider holding optional workshops focusing on common hobbies or sports so that employees bond over shared interests, which is an approach that naturally fosters camaraderie.

Additionally, arrange sessions where newcomers interact with representatives from different departments or divisions, illustrating cross-functional teamwork’s importance in achieving company objectives. By offering varied opportunities for interpersonal connection within the relocation orientation program, you’ll effectively pave the way toward mutual understanding among peers, thus establishing an inclusive environment primed for sustained collaboration and success.

Providing Comprehensive Information on Local Living Essentials

An effective relocation orientation program thoroughly addresses newcomers’ basic needs and concerns, helping them navigate the essentials of day-to-day life in their new location. Providing a guide, either in physical or digital form, can significantly relieve stress by offering ample resources for employees to settle into their new surroundings more comfortably.

Some essential contents to include within this guide may be:

Housing options: Advice on local neighborhoods that cater to different lifestyles and budgets and opportunities for temporary housing as needed.
Transportation: Information about public transport networks, parking facilities, or green commuting initiatives (if applicable).
Healthcare services: Details regarding nearby medical centers, hospitals, or pharmacies.
Childcare and schooling options: Insight on finding suitable schools, daycare centers, or student-support programs.
Grocery stores & dining spots: Recommendations for sourcing daily provisions from supermarkets and favorite restaurants within various budgets.

Setting Up Continuous Feedback Channels to Improve Relocation Experiences

To continually refine and enhance your relocation orientation program, establish open lines of communication for soliciting feedback from employees who have experienced the process firsthand.

Encourage honest responses via anonymous surveys or designated human resource personnel. Also, assess received feedback periodically to identify improvement areas, adjusting as needed within subsequent rollouts.

Ask Us for More Advice on Relocation Services

Now that you know what’s involved, you can start crafting your effective relocation orientation program today. Incorporating these eight essential elements ease employees’ transitions and creates a thriving and inclusive work environment. Enhancing the employee experience by developing a comprehensive support system that paves the way for success will pay dividends for individuals and the business.

If you need more information about employee relocation, contact us today. Global Mobility Solutions (GMS) has led the talent mobility industry since 1987; we utilize up-to-date relocation technology and an award-winning team of global mobility experts.

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Tags corporate relocation, Domestic Relocation Trends, relocation, workforce mobility management