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MyRelocation® Technology: A Walkthrough for HR Teams

MyRelocation® Technology A Walkthrough for HR Teams

Evaluating relocation technology is rarely straightforward. Most platforms promise dashboards, reporting, and self-service tools, but HR teams comparing vendors need to know what those features actually look like day to day, not just what a sales page claims. This walkthrough breaks down what GMS’s MyRelocation® platform includes and how each piece fits into the daily work of managing a mobility program.

What Is MyRelocation®?

MyRelocation® is the cloud-based technology platform behind Global Mobility Solutions’ relocation programs. It gives HR teams and transferees a shared system for tracking a move from initiation through completion, replacing the scattered spreadsheets, email threads, and phone calls that still define relocation management at companies without a dedicated platform.

The platform is built around two audiences at once. Transferees get a self-service dashboard to manage their own move, while HR and mobility teams get reporting and oversight tools to manage the program as a whole. That dual design is worth noting during a vendor evaluation, since a platform that only serves one side of the relationship tends to create bottlenecks on the other.

Core Features HR Teams Should Know

Employee Self-Service Dashboard

Transferees log in to view initiated services, track progress on each one, and submit expenses directly through the platform instead of routing paperwork through HR. This alone tends to reduce the volume of status-check emails that land in an HR inbox during an active relocation.

Direct Connection to a Relocation Coach

Rather than routing questions through a general support line, transferees can connect directly with their assigned relocation coach inside the platform. This keeps communication centralized in one place instead of scattered across email and phone calls, which matters most when a transferee has a time-sensitive question about a benefit or deadline.

Expense Tracking and Payment History

Employees submit expenses online and can track payment history without needing to call and ask where a reimbursement stands. For HR teams, this reduces the manual reconciliation work that comes with paper receipts and email-based expense reports.

Access to Guides, Tools, and Calculators

The platform also gives transferees access to relocation guides and calculators, including cost-of-living and mortgage tools, so they can plan their move without needing to search for that information independently or call their coach for basic figures.

MyRelocation® Analytics: Turning Program Data into Decisions

For HR and mobility teams managing the program at scale, MyRelocation® Analytics is where the platform’s reporting depth shows up. It gives a customizable, cross-filterable view of program performance, from a historical high-level summary down to the individual services a single transferee is using on an active assignment.

This level of detail matters for two reasons. First, it lets teams spot trends, such as which benefits get underused or which relocation types run over budget most often, without waiting for a quarterly report to surface the pattern. Second, it supports the kind of policy benchmarking that GMS recommends doing every twelve to eighteen months, since program data that is easy to pull and filter makes benchmarking a routine task rather than a quarterly scramble.

The financial reporting side of the platform supports over 200 custom reports on demand, which covers most of what an HR or finance team needs without requesting a custom build from IT or a vendor’s support team.

How MyRelocation® Supports the HR Team, Not Just the Transferee

It’s easy to frame relocation technology as an employee-facing convenience, but the reporting and coordination tools matter just as much for the HR side of the relationship. A single point of coordination, paired with dashboard visibility into every active move, means HR doesn’t have to chase status updates across a dozen open relocations at once.

This also shows up in how GMS structures accountability. Every transferee gets a certified relocation coach as a single point of contact, which keeps communication centralized instead of splitting across multiple departments or vendors. For HR teams evaluating platforms, this pairing of dedicated human support with a shared technology layer tends to matter more in practice than any single dashboard feature, since it determines how escalations actually get resolved.

What to Look for When Evaluating Relocation Technology

HR teams comparing relocation platforms during a vendor evaluation should look past the feature list and ask a few practical questions. Is the transferee-facing portal intuitive enough that a first-time mover can use it without training? Does the reporting layer update in real time, or does it require a manual pull? Can the platform scale from a handful of annual relocations to several hundred without a system change?

These questions come up often enough in general relocation FAQs that they’re worth raising directly with any vendor during a demo, rather than assuming the answer based on a product page.

Getting Started with MyRelocation®

For HR teams currently managing relocations through spreadsheets, email chains, or a legacy system that hasn’t kept pace with the rest of their HR tech stack, MyRelocation® is worth a closer look. The platform’s technology suite covers the full lifecycle of a move, from the transferee-facing MyRelocation® dashboard to program-wide analytics and reporting, with MyRelocation® OnDemand available for lump sum and fast-moving populations.

If your team is in the middle of a technology evaluation or simply wants to see how the platform handles your specific relocation volume, contact GMS to schedule a walkthrough with a Mobility Pro.

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Lump Sum Relocation: What It Covers and Who It’s Best For

Lump Sum Relocation

When a company needs to move an employee quickly and without a lot of administrative overhead, a lump sum relocation package is often the first option on the table. It is simple to explain, easy to budget, and gives the employee control over how the money gets spent. But simple does not always mean effective, and a lump sum that looks generous on paper can fall short once real moving costs come in.

Understanding what a lump sum relocation package actually covers, and which employees and situations it fits best, helps HR and mobility teams decide when this approach makes sense and when a more managed option will serve the transferee better.

What Is a Lump Sum Relocation Package?

A lump sum relocation package is a fixed amount of money an employer gives a transferee to cover the costs of moving. Instead of the company coordinating movers, temporary housing, and travel on the employee’s behalf, the employee receives the funds directly and decides how to allocate them across the services they need.

This approach shifts both the responsibility and the flexibility onto the employee. There is no relocation management company negotiating rates or auditing vendor invoices on the company’s side unless the employer has built that support into the program, as Global Mobility Solutions does through its lump sum management services. Employees choose their own moving company, decide how long to stay in temporary housing, and manage their own timeline within the funds provided.

What Lump Sum Relocation Typically Covers

Every company sets its own policy, but most lump sum amounts are built to address a similar set of core relocation expenses.

Household Goods and Moving Costs

The largest portion of most lump sum budgets goes toward packing, transporting, and unpacking household goods. This includes hiring a moving company, renting a truck for a self-managed move, or shipping belongings when the distance requires it.

Temporary Housing and Travel

Lump sum funds commonly cover short-term housing while the employee searches for a permanent home, along with airfare, mileage, or other travel costs tied to house-hunting trips and the actual move.

Home Sale and Home Finding Support

Some lump sum policies factor in a contribution toward closing costs, real estate commissions, or lease-breaking penalties, though this varies significantly by employer and is often where lump sum amounts fall short compared to a fully managed home sale benefit.

Miscellaneous and Incidental Expenses

Utility deposits, driver’s license and vehicle registration updates, pet transportation, and other smaller costs typically come out of the same pool of funds, which is part of why lump sum amounts can disappear faster than employees expect.

Tax Implications of Lump Sum Payments

Since the Tax Cuts and Jobs Act eliminated the moving expense deduction for most employees, lump sum relocation payments are generally treated as taxable income. That means an employee who receives $10,000 does not actually have $10,000 to spend once federal, state, and payroll taxes are withheld. Depending on the employee’s tax bracket, a meaningful portion of the payment can disappear before a single moving box is packed.

Some employers address this by grossing up the payment, adding extra funds to offset the tax liability so the employee ends up with the intended amount available for moving costs. Others leave the gross up out of the budget entirely, which is one of the more common reasons employees report that their lump sum did not stretch as far as expected. Companies building or revising a lump sum policy should decide upfront whether gross up is included, since it changes both the true cost of the benefit and the employee’s experience of it.

How Lump Sum Relocation Works in Practice

Once the employer sets the amount, usually based on distance, family size, or job level, the funds are distributed to the employee either as a direct payment or through a platform that allows for more controlled disbursement. Employees then research and book their own vendors, submit receipts if reimbursement is required, and manage their moving timeline independently.

This is where outcomes tend to diverge. Employees who have relocated before, or who have the time to research movers and negotiate pricing, often make the lump sum stretch further. Employees moving for the first time frequently underestimate costs, overspend early in the process, and end up covering a gap out of pocket. GMS built its MyRelocation OnDemand platform specifically to close that gap, giving lump sum transferees access to a vetted supplier network and cost guidance instead of leaving them to figure it out alone.

Who Lump Sum Relocation Is Best For

Lump sum programs are not a poor fit across the board. They work well in specific circumstances, and recognizing those situations helps companies apply the approach where it actually benefits both the business and the employee.

Early Career and Entry Level Transferees

Employees relocating for a first job or an entry level role typically have fewer possessions, simpler moves, and lower overall costs. A lump sum gives them flexibility without the company needing to manage a full-service program for a move that does not require one.

Companies Prioritizing Simplicity Over Customization

Organizations that relocate a small number of employees per year, or that want to avoid the administrative work of managing vendor relationships and expense audits, often prefer the predictability of a flat payment. It reduces the internal workload even if it shifts more responsibility to the employee.

Short-Distance or Low-Complexity Moves

When a relocation involves a shorter distance, no home sale, and minimal logistical complexity, the gap between what a lump sum covers and what a fully managed program would cost tends to be smaller, making the lump sum approach a reasonable match for the situation.

Employees Moving Within a Comparable Cost of Living Market

When the origin and destination markets have similar housing and moving costs, it is easier to set a lump sum amount that realistically covers the move. Wide cost-of-living gaps, particularly moves into major metro areas, make it much harder to land on a fair number, which increases the odds that the employee absorbs a shortfall.

Where Lump Sum Programs Fall Short

Lump sum relocation tends to struggle with senior transferees, homeowners, families with school-age children, and international moves, where the number of moving parts increases and the margin for error grows along with it. A GMS client study found that switching to a lump sum program actually increased relocation program expenses by 40 percent once inefficiencies were factored in, which points to a real cost tradeoff behind the perceived simplicity.

Companies weighing this tradeoff often look at a managed cap program as a middle ground, since it keeps a fixed budget while adding policy counseling and vendor support that a straight lump sum does not include. Our breakdown of the pros and cons of lump sum relocation packages goes further into where these programs succeed and where they tend to create friction for both the transferee and the company.

There is also a retention cost that rarely shows up in the initial budget. Transferees who feel unsupported during a stressful move, especially one involving a home sale or a move with school-age children, are more likely to view the experience negatively regardless of how much money they received. That perception can affect how willing an employee is to accept a future relocation, which matters for companies that rely on mobility to fill leadership pipelines or specialized roles.

How GMS Supports Lump Sum Relocation Programs

Rather than treating lump sum as a hands-off benefit, GMS structures lump sum relocation programs that still give employees access to a network of vetted providers, policy guidance from a dedicated relocation coach, and payment options that reduce the burden of tracking receipts and managing reimbursements. This keeps the flexibility that makes lump sum attractive while addressing the gaps that cause frustration for transferees managing a move on their own for the first time.

For companies with a broader corporate relocation program, lump sum can also work alongside other benefit tiers rather than serving as the only option available to transferees.

Is Lump Sum Relocation Right for Your Program?

Lump sum relocation earns its place in a mobility program when the move is straightforward and the employee has the bandwidth to manage it. It becomes a liability when applied to complex moves without the support to back it up. The right approach depends on transferee demographics, move complexity, and how much administrative involvement your team wants to take on.

If you are evaluating whether lump sum, managed cap, or a fully managed relocation benefit fits your workforce, contact GMS to talk through your program with a Mobility Pro.

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Third-Country National Relocation: The Overlooked Segment of Global Mobility

Third-Country National Relocation The Overlooked Segment of Global Mobility

Most global mobility policies are written with two scenarios in mind: an employee relocating from the home country to a host country, and eventually repatriating back home. It is a clean model, and it covers the majority of assignments most companies manage. It also completely misses a growing category of moves that does not fit that pattern at all: the third-country national, or TCN, an employee who is neither a citizen of the company’s home country nor the country they are being assigned to.

A German employee based in Singapore who gets assigned to a project in Brazil is a TCN. So is an Indian engineer working for a US company’s UK subsidiary who gets reassigned to Germany. These moves are becoming more common as companies build genuinely global talent pools rather than hub-and-spoke structures centered on headquarters, and they expose gaps in relocation policy that a home-to-host model was never designed to handle.

Why TCN Assignments Do Not Fit the Standard Playbook?

The core problem with applying a standard international relocation policy to a TCN assignment is that it assumes a clear home base the employee will eventually return to, with tax residency, benefits, and repatriation planning all built around that assumption. A TCN often does not have a single obvious home base in the same sense. They may hold citizenship in one country, tax residency in another, and have spent the last several years building a life in a third.

This creates compliance questions that a standard policy simply does not answer. Which country’s tax treaty applies. Whose social security system the employee continues contributing to, if any. What happens to benefits eligibility when the employee is not moving to or from the country where the company’s benefits plan is actually registered. None of these are edge cases for a company managing a genuinely global workforce, they are routine questions that come up every time a TCN assignment gets initiated without a policy built to handle it.

The Tax and Compliance Layer Gets More Complicated, Not Less

It is tempting to assume TCN assignments are simpler than home-to-host moves because there is no “home” tax authority pulling the employee back for compliance reasons. In practice, the opposite is usually true. A TCN assignment can trigger tax obligations in three jurisdictions at once: the country of citizenship, the country of prior residence, and the new host country, each with its own rules about what counts as taxable presence and how long an assignment can run before residency status shifts.

Getting this wrong is not a paperwork problem, it is a real financial and legal risk for both the employee and the company. This is exactly the kind of complexity where working with a relocation management company that understands international tax pays for itself, since the alternative is discovering a compliance gap only after the employee has already been in the host country long enough for it to matter.

Benefits Continuity Is Its Own Puzzle

Standard relocation benefits, health insurance, retirement contributions, often assume the employee is enrolled in a plan tied to either the home or host country. A TCN moving between two countries where the company has entirely separate benefits infrastructure can fall into a gap where neither plan clearly applies, particularly for short-notice assignments where there is no time to formally transfer enrollment before the move happens.

Companies that manage a meaningful volume of TCN assignments tend to solve this with a global benefits umbrella, typically international private medical insurance and a portable retirement vehicle, that follows the employee regardless of which two countries are involved in a given move. It is more expensive to set up than country-specific plans, but it removes the recurring problem of TCN employees falling through benefits gaps that nobody notices until a claim gets denied.

What a TCN-Specific Policy Should Actually Include?

A policy addendum built specifically for TCN assignments does not need to reinvent your entire mobility program, but it should explicitly address a few things a standard policy leaves ambiguous: which country’s cost-of-living baseline applies when calculating adjustments, how repatriation is defined when there is no single obvious home base to return to, and who is responsible for coordinating tax filings across multiple jurisdictions during the assignment.

Many companies handle this kind of complexity through a mobility consulting engagement rather than trying to build TCN policy internally from scratch, since the compliance stakes are high enough that outside expertise usually pays for itself quickly. It should also address language and cultural support more deliberately than a standard policy does. A TCN moving from Singapore to Brazil is not just adjusting to a new work culture, they may also be operating in a third or fourth language depending on their background, without the informal support network that either a home-country or host-country employee might have through colleagues who share their background.

Recognizing a TCN Assignment Before It Becomes a Problem

The most common mistake companies make with TCN assignments is not recognizing them as TCN assignments in the first place. An HR team processing what looks like a routine transfer between two international offices may not flag that the employee’s citizenship, tax residency, and assignment history put them squarely in TCN territory until a compliance question comes up mid-assignment.

Building a simple screening step into the relocation intake process, checking citizenship, current tax residency, and prior assignment history against the destination country before finalizing the move, catches this early enough to build the right policy structure from day one rather than retrofitting one after a compliance issue surfaces, much like the screening already built into pre-decision services for standard relocations.

What Repatriation Even Means for a TCN?

Repatriation planning assumes a return trip to somewhere. For a home-to-host assignment, that somewhere is obvious. For a TCN, it often is not, and companies that do not address this explicitly tend to default to sending the employee back to wherever they were immediately before the assignment started, regardless of whether that location still makes sense for the employee or the business.

This is where the lessons from a well-run repatriation program apply, just adapted for an employee who may not have a clean “home” to repatriate to. A more useful approach treats the end of a TCN assignment as its own decision point rather than an automatic return trip. That might mean a new assignment in a third location, a transfer to company headquarters, or in some cases a negotiated local-plus arrangement in the country where the assignment took place, particularly if the employee has built meaningful ties there over the course of a multi-year posting. Building this flexibility into policy from the start avoids the awkward scramble that happens when an assignment is ending and nobody, including the employee, actually knows what happens next.

Why This Deserves a Named Owner, Not a Shared Responsibility?

TCN assignments touch tax, benefits, immigration, and cultural support simultaneously, which means they tend to fall into the gaps between departments that each own one piece of a standard relocation but none of them own the whole picture. Global mobility teams that handle TCN moves well almost always have a single named owner for each assignment, someone whose job is to track the full picture across tax jurisdictions and benefits systems rather than assuming each function will coordinate informally.

Without that ownership, TCN assignments tend to surface problems reactively: a tax filing deadline missed because nobody realized a third jurisdiction was involved, or a benefits gap discovered only when a claim gets denied. A named case owner, whether that is an internal mobility manager or an external relocation consultant, catches these issues before they become compliance failures rather than after.

Getting the Structure Right From the Start

TCN assignments are not going away as a category. As companies continue building genuinely global talent structures rather than moving people strictly between headquarters and regional offices, the volume of assignments that do not fit a clean home-to-host model will keep growing, and the compliance risk of managing them with a policy that was never designed for this pattern grows right along with it.

If your global mobility program is starting to see more assignments that do not fit neatly into a home-to-host structure, talk to a GMS relocation consultant about building a policy framework that actually accounts for third-country national moves rather than forcing them into a template that was not built for them.

The companies that get ahead of this now, before TCN assignments become a large enough share of the mobility program to cause a visible compliance problem, spend far less time firefighting later. A policy built for the pattern from the outset costs a fraction of what it costs to unwind a tax or benefits mistake discovered mid-assignment, and it gives employees on these assignments the same confidence in the process that home-to-host employees already expect from a well-run relocation program.

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Global Mobility ROI Gaining New Attention

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A Shift in How Global Mobility Services Are Being Viewed

Global mobility is stepping into a new level of visibility, as organizations place greater focus on how global mobility services and corporate relocation services support business growth and workforce strategy.

Across organizations, HR and mobility leaders are increasingly part of broader conversations — not just about moving employees, but about how mobility connects to employee benefits, talent strategy, and long-term organizational priorities. At the same time, expectations are evolving. There’s growing interest in understanding not only what relocation costs, but what it enables across the business.

As explored in the GMS Mobility ROI Playbook, this shift is creating an opportunity to view mobility through a more complete lens — one that aligns global mobility services with measurable business outcomes.

Expanding the Role of Corporate Relocation Services

For many organizations, corporate relocation services have traditionally been measured through operational metrics such as cost management, policy alignment, and vendor performance. These remain essential and reflect strong program discipline.

What’s emerging now is a more expanded perspective. In many cases, a relocation — whether delivered through corporate relocation services or international relocation services — supports a much broader business objective. It may enable market entry, maintain continuity for a key client, or ensure that a critical role is filled at the right time. When these outcomes are included in the conversation, mobility becomes easier to align with business priorities and demonstrate its full value.

How Global Mobility Services Support Business Priorities

Every relocation decision is tied to a business need. Whether it’s supporting expansion, strengthening a team, or building leadership capability, global mobility services play a central role in how organizations execute their strategy.

The playbook frames this clearly: mobility can be viewed as a strategic investment — one that supports growth, productivity, and long-term performance. For many organizations, international relocation services are no longer just logistical support. They are becoming integrated into how companies deliver employee benefits, manage global talent, and maintain competitive advantage across markets.

A Practical Way to Think About Mobility Impact

Rather than trying to measure everything at once, many organizations are focusing on a few areas where global mobility services naturally create impact. One of the most visible is growth. Placing the right talent in the right location can support expansion, strengthen regional performance, and accelerate key initiatives.

Mobility also expands access to talent. Through corporate relocation services, organizations are no longer limited by geography when identifying the best candidate for a role. Timing is another important factor. The ability to move quickly — and support employees in reaching productivity sooner — helps maintain momentum across projects and business operations.

Over time, mobility also contributes to leadership development. Experience gained through international relocation services continues to be one of the most effective ways to build capability and prepare future leaders.

Getting Started with Mobility ROI Measurement

Taking a more outcome-focused approach doesn’t require a complete redesign of your program. Many organizations are beginning with a small set of metrics that connect mobility to business performance. These may include time to productivity after relocation, retention of relocated employees, or performance in regions supported by mobility.

The key is consistency. Tracking these elements over time — and aligning them with HR, finance, and business leaders — creates a clearer and more complete picture of how global mobility services contribute to organizational success. As the playbook highlights, structured measurement helps translate mobility activity into meaningful business insight.

What Strong Global Mobility Programs Share

Organizations that are advancing their mobility programs are not necessarily making dramatic changes. Instead, they are gradually expanding how corporate relocation services and global mobility services are understood internally.

They continue to manage operations effectively while also highlighting outcomes such as growth support, talent access, and employee experience. This balanced approach helps mobility align more closely with broader business goals while reinforcing its role as part of a company’s overall employee benefits and talent strategy.

Final Thoughts

Whether through corporate relocation services, international relocation services, or broader global mobility services, mobility continues to play an important role in how organizations grow, adapt, and support their people. What’s changing in 2026 is the opportunity to make that impact more visible — in a way that connects clearly to business outcomes, talent strategy, and employee experience.

The GMS Mobility ROI Playbook explores this approach in more detail, offering practical ways to align global mobility services with measurable business outcomes and long-term value.

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Global Mobility Solutions Earns a 90 Net Promoter Score from Client Surveys

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At Global Mobility Solutions (GMS), client satisfaction isn’t just a metric—it’s a mission. That’s why we’re proud to announce that our most recent client surveys have resulted in an impressive Net Promoter Score (NPS) of 90. This score positions GMS among the top-performing organizations across all industries, reflecting our unwavering commitment to delivering exceptional global mobility services.

What Is a Net Promoter Score?

The Net Promoter Score is a widely recognized benchmark for measuring customer loyalty and satisfaction. Clients are asked a straightforward question: “How likely are you to recommend our company to a colleague or friend?” Responses range from 0 to 10, and the results are grouped into three categories—Promoters (9–10), Passives (7–8), and Detractors (0–6).

The final NPS is calculated by subtracting the percentage of Detractors from the rate of Promoters. Scores above 70 are considered world-class. Earning a 90 means GMS clients are not only satisfied—they’re enthusiastic advocates for our services.

What a 90 NPS Means for Our Clients

A score like this speaks volumes about the trust and confidence our clients place in GMS. It shows that organizations partnering with us consistently experience:

  • Seamless relocation management powered by technology and supported by experienced consultants.

  • Personalized service that treats every employee’s move with care, attention, and flexibility.

  • Proactive communication and transparent processes that eliminate surprises.

  • Consistent results that help HR and mobility leaders achieve their business goals.


    At GMS, we believe that every relocation should be a smooth and positive experience—for both the employee and the organization. Our NPS result reinforces that our approach to service, technology, and client care continues to exceed expectations.

The GMS Difference

Our high client satisfaction isn’t achieved by accident. It’s built on more than 30 years of industry leadership and a dedication to constant improvement.

GMS combines the latest mobility technology with the expertise of a seasoned team to deliver data-driven insights and real-time relocation management. From cost estimates and policy consulting to destination services and supplier coordination, our solutions are designed to simplify, transparently manage, and efficiently execute the complex process of global mobility.

Just as importantly, our team is passionate about listening. We regularly collect client feedback and use it to refine our programs, enhance our platform, and strengthen relationships. The 90 NPS is a reflection of that ongoing collaboration.

Earning a 90 Net Promoter Score is a milestone worth celebrating—but it’s also a motivator. We’ll continue to raise the bar, innovate, and evolve to ensure our clients receive the highest level of service in the mobility industry.

At GMS, success isn’t defined only by numbers—trust, relationships, and results define it. As our clients have demonstrated, that commitment truly makes a difference.

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Making Every Relocation Count: GMS Partners with Plant With Purpose

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At Global Mobility Solutions (GMS), we believe relocations should do more than move employees from one destination to another—they should also make a positive difference. That’s why we’re proud to highlight our partnership with Plant With Purpose, a global nonprofit dedicated to environmental restoration and community empowerment.

Through this collaboration, GMS makes charitable donations on behalf of our clients, directly supporting large-scale reforestation and sustainable development projects worldwide. To date, we’ve contributed to preservation and planting efforts that have helped save more than 43 million trees. It’s one more way we’re reinforcing our commitment to providing corporate relocation services that benefit not only clients and employees, but also the planet.

Why This Partnership Matters

When companies invest in global mobility programs, their primary focus is often employee support, logistics, and compliance. At GMS, we take it a step further by aligning each relocation with a broader purpose. By working with Plant With Purpose, every employee move supported by GMS helps to:

  • Restore ecosystems impacted by deforestation.

  • Strengthen rural communities through sustainable livelihoods.

  • Support sustainable relocation practices that benefit future generations.

As GMS President Paul De Boer puts it:

“Our partnership with Plant With Purpose is one of the most meaningful ways we can give back. At GMS, we believe that every relocation should not only support the success of our clients and their employees but also leave a positive impact on our world.”

Relocation With Purpose

Being a global partner of Plant With Purpose reflects our mission to provide tailored global mobility programs that empower businesses and their people—while fostering environmental responsibility. Every relocation we manage is an opportunity to support our clients’ goals and contribute to a healthier, more sustainable planet.

As a leader in corporate relocation services and technology, GMS remains dedicated to supporting initiatives that extend beyond business as usual. With the help of our clients and our partnership with Plant With Purpose, we’re showing how global mobility solutions can be a force for good—helping employees thrive, businesses succeed, and communities and ecosystems flourish.

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Are you ready to calculate your potential relocation program savings? Request access to our easy-to-use Relocation Cost Savings Calculator. Your Mobility Pro will grant your access request within 1 business day.

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Business Travel Compliance: What Global Mobility Teams Need to Know in 2025

Tips for business travel in 2025

As businesses expand their operations across borders, the need for clear and effective compliance strategies becomes paramount. Business travel compliance refers to the adherence to various laws and regulations governing the movement of employees across international borders. This includes understanding visa requirements, tax implications, and labor laws in different countries. 

In recent years, governments worldwide have tightened their immigration policies, leading to increased scrutiny of business travelers. This shift means that even employees with permanent residency or long-term visas are not exempt from compliance checks. Companies must stay informed about the latest regulations in each country where their employees travel. This includes understanding the specific documentation required for business trips, such as work permits or travel authorizations, as well as any other relevant requirements.

To navigate the complexities of business travel compliance, many organizations are turning to technology for support. Compliance management software can help track employee travel, manage documentation, and ensure that all necessary permits are in place. Additionally, these tools can provide real-time updates on changing regulations, allowing global mobility teams to respond quickly to new requirements.

A robust compliance strategy also involves educating employees about their responsibilities when traveling for work. Global mobility teams should implement training programs that cover essential topics, including visa applications, tax obligations, and local laws and regulations. By fostering a culture of compliance, organizations can minimize risks and ensure that employees are well-prepared for their international assignments.

Business Travel Has to Stay Organized

Establishing a clear compliance framework is crucial for effectively managing business travel. This framework should outline the processes for obtaining necessary documentation, tracking employee travel, and ensuring adherence to local laws. Regularly reviewing and updating this framework will help organizations stay ahead of regulatory changes.

Engaging with legal and tax professionals who specialize in international business travel can provide valuable insights and guidance. These experts can help identify potential compliance risks and recommend strategies to mitigate them. Collaboration ensures that global mobility teams have access to the latest information and best practices.

Encouraging open communication between global mobility teams, HR, and employees is crucial for successful compliance. Establishing clear channels for reporting issues or seeking guidance can help address compliance challenges promptly and effectively. Regular check-ins and updates can also keep everyone informed about changes in regulations or company policies, ensuring everyone is aware of the latest developments.

Why Business Travel Compliance is a Growing Concern

As the business travel landscape continues to evolve, compliance will remain a critical focus for global mobility teams. By understanding the complexities of international regulations, leveraging technology, and fostering a culture of compliance, organizations can ensure smooth travel experiences for their employees. Preparing for the future of business travel compliance is not just about meeting legal requirements; it’s about enabling a global workforce to thrive in an increasingly interconnected world.

Who is Impacted?

In this dynamic environment, several key groups are particularly impacted by compliance challenges. 


Foreign Nationals on Temporary Work Visas: Employees on temporary work visas, such as H-1B or L-1, must navigate a complex web of immigration laws and regulations. These individuals often face restrictions on their travel, which can complicate business trips and meetings. Organizations must ensure that these employees are aware of their rights and obligations, as well as any potential implications of their travel on their visa status.


Green Card Holders and Permanent Residents: While green card holders enjoy more stability than temporary visa holders, they must still be mindful of compliance issues. Extended travel outside the U.S. can raise questions about their residency status. Companies should guide these employees about maintaining their permanent residency while fulfilling business obligations abroad.


Business Travelers with Dual Intent: Employees who hold dual citizenship or have complex travel histories may encounter unique compliance challenges. These individuals must be aware of the regulations governing their travel in different jurisdictions. Organizations should provide resources and support to help these employees navigate the complexities of international travel, ensuring they remain compliant with both their home country’s laws and those of the host country.


Organizations Seeking Compliance: Companies themselves are also significantly impacted by compliance requirements. Failing to adhere to international regulations can lead to severe penalties, including fines and reputational damage. To mitigate these risks, organizations should invest in robust compliance training programs, utilize technology to track employee travel, and establish clear policies that align with global regulations.


In conclusion, as the business travel landscape continues to change, understanding and addressing the compliance needs of all stakeholders is essential. By fostering a culture of awareness and support, organizations can empower their employees to travel confidently and compliantly, ultimately enhancing their global mobility strategy.

The Role of Global Mobility Providers

Global Mobility Services (GMS) play a crucial role in helping organizations navigate the complexities of travel compliance. By offering expert guidance and tailored solutions, GMS providers enable businesses to focus on their core operations while remaining compliant with international regulations.

GMS providers offer a wealth of knowledge and resources to help organizations understand the intricacies of travel compliance. They assist in identifying the specific regulations that apply to different regions and industries, ensuring that companies are well-informed about their obligations. This support includes regular updates on changes in laws and regulations, helping businesses stay ahead of potential compliance issues.

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Properly managing a visa and immigration program involves meticulous coordination, precise communication, and worldwide interaction with government agencies, corporate personnel, and relocating employees.

At GMS, we provide you with peace of mind in knowing your mobility program is fully compliant and being managed by the best in the industry.

Request a no-pressure, courtesy consultation from a GMS Mobility Pro. We’ll be in touch within 1 business day.

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Top Tips for Writing a Relocation Offer Letter

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Desk-level perspective of blonde Buenos Aires businesswoman typing on laptop in office with window view.

Use These Tips & Templates for a Relocation Assignment Offer Letter

An employee transfer letter or relocation offer letter is a document given to an employee being transferred to another department, branch, or location under the same employer. These letters not only provide transferees common professional courtesy on the company’s behalf, but it also gives the relocating employee an overview of what they can expect and their benefits for the process. These ground rules should provide the moving employee an understanding of all costs and services they are entitled to during their move. 

Larger companies or companies that often relocate employees more than likely have relocation policies in place. These are typically lengthy 10 to 30-page documents covering every relocation protocol aspect. Companies that might have such policies will rely on customized employee relocation offer letters and emails for each employee willing to do so. 

Here is a look at some top tips for constructing employee relocation offer letters, along with an example of a basic offer letter format.

Tip 1: Identify the Reason for Relocation Offer

While the employee will most likely understand it, you’ll want to cover in the offer letter why, how, and when the employee will be transferred. This will help with recordkeeping and provide the employee with in-depth insight into why their position is needed in the new location.

Giving a specific explanation to the relocating employee in writing can help show the employee that you care. This will also take the stress off of your HR department because the employees will know all of the details about why they will be offered the relocation. As a result, this should help set the stage, allowing things to run smoothly from the beginning.

Tip 2: State the Exact Effective Date(s) the Transfer Will Take Place

Companies cannot expect an employee to relocate the next day; however, it also shouldn’t be up to the employee entirely as to when the transfer will occur. Setting realistic dates and times for the employee to move and to get settled is vital in ensuring a smooth transfer experience. 

It should also be stated at this stage in the letter, how long the employee is eligible for relocation benefits. For example, many companies will allow employees X number days or months to utilize the short-term relocation policy stated in the transfer letter. There are many variables that come into play when an employee is trying to move out of state.

Tip 3: Provide Names and Contact Info

The transferring employee is probably nervous, but excited to take on the new role for the company. It is a good idea to provide the employee with the name and direct contact info for who they will be reporting to. This will give the employee a chance to reach out to the manager with any questions or concerns regarding their new position. It also gives the employee the opportunity to let their new manager know if there are any roadblocks with the relocation process. 

Conversely, it could also be a good idea to urge the new manager to reach out to the employee directly. This communication will allow the manager to inform the transferring employee of any necessary information. 

Tip 4: Note Every Detail of the Employee’s New Job

The employee should be well-informed about this step, but to cover the company and the employee it is a good idea to list out all expectations, requirements, wages (including bonuses), benefits, and anything else that will be different for the employee once they move. This provides documentation for both parties if there are ever any issues after the relocation has occurred. Being crystal clear at this stage helps straighten out any communication breakdowns later on. 

Use This Employee Transfer Letter Example

[Date]

[Sender’s Name]

[Sender’s Address]

Dear [Recipient’s Name],

We are pleased with the work you’ve completed with us so far and management sees great potential for you to grow in [transfer location]. The management team would like to extend you an offer for promotion to [new position] where you will be responsible for [responsibilities of the position].

This will provide you with an opportunity to expand your skillset as you move from the [current position] in [current location] to a new position in [transfer location]. 

The company is here to help you and your family relocate and readjust to your new role by providing relocation benefits. This letter summarizes that support in several areas.

New Job Title: 
New Supervisor/Manager: 
Department: 
Effective Date of Transfer:

New Duties: 

New Compensation/Bonuses: 

Below is a summary of the relocation benefits that are extended to you as part of this offer. 

Relocation Expenses
[Details of what the company will and will not cover.]

Household Goods Moving
[Moving expenses the company will or will not pay for.]

Home Marketing Assistance
[Info on home selling assistance ]

Home Finding Assistance
[Explain which resources the company can provide]

Repayment Agreement Terms
[Details of the repayment agreement that the employee is subject to]

Please review this information at your earliest convenience. You can contact me directly or Human Resources with questions, comments, or concerns. I would appreciate your acceptance or denial of this new position by [desired date].

From,

[Sender’s position and name]

GMS Is Here For You

Global Mobility Solutions (GMS) is a leader in the employee relocation industry. In addition to assisting with employee transfer letters, GMS would love to help your company create and implement customized relocation policies for your mobile workforce. Our team specializes in almost every area of the relocation process, so we can equip your staff and transferees with the knowledge and technology they need to make their move as seamless as possible. 

Getting started with us is easy. Contact us today for a free consultation with one of our relocation experts. From there, we will help you decide the best course of action for your company regarding your global mobility needs. Whether your company relocates internationally or just within the US or Canada, we can assist you in creating the best offer letters and relocation policies in your industry.

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Are you ready to talk to a Mobility Pro? Learn how GMS can optimize your mobility program, enhance your policies to meet today’s unique challenges, receive an in-depth industry benchmark, or simply ask us a question. Your Mobility Pro will be in touch within 1 business day for a no-pressure, courtesy consultation.

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What to Expect for Rent Prices Moving into 2023

Young woman doing an online shopping for new home
Young woman doing an online shopping for new home

Many real estate experts are calling for rent prices to rise

While the real estate markets throughout the country are constantly shifting, many felt that heading into 2023, we’d see a calmer market overall than we had from 2020-2022. But rent prices, for the long-term outlook, are not looking promising as we move into 2023. In August of this year, the median rent price in the most significant 50 US cities fell by about $10, according to Realtor.com. That was the first time we saw a dip in the US median price since November 2021. 

 

But, unfortunately, one month’s worth of decline in that rent price doesn’t necessarily start a long-term downward trend. Rental demand will remain strong due to rising mortgage rates and homeownership costs, which will stop many people from being able to enter the buyer’s market in the new year. This forces many would-be homebuyers to remain in the rental market, signing leases through 2023 and beyond, exacerbating an already high-demanded rental market.

Expect above-average rent price increases for the first half of 2023

Based on data from the federal government’s consumer price index, the Federal Reserve Bank of Dallas predicts that rental prices will increase from 5.8% to 8.4% between June 2022 and May 2023.

 

According to Thomas LaSalvia, a director of financial analysis at Moody’s Analytics, annualized rent increases were from 4% to 5% during the Covid pandemic.

 

“There’s an anticipation that interest rates still have to rise in the next six months for the Fed to get inflation back into its comfort zone,” LaSalvia says. “And with that, mortgage rates will stay relatively high.”

 

Moody’s expects prices to grow more slowly in the second half of 2023 as long as mortgage rates stay low.

 

“There’s also an expectation that the Fed is going to pivot [away from continued interest hikes] after inflation starts to come down, which would then take a little pressure off the mortgage market,” LaSalvia says. This, in turn, should provide some price relief for renters, he says.

What Rising Rent Prices Mean for Relocation Policies

There’s no question that living costs are closely related to home renting and buying prices. This is why rent prices, rising or declining, can have an impact on an employee accepting a relocation assignment. While many might think that the only way to get an employee to move for their new job is to throw more money their way, there are relocation policies that can be set up to help offset the cost of living and make moving expenses more manageable. 

 

First off, offering corporate housing options can help persuade an employee. Corporate housing is short-term housing from anywhere from 30 to 90 days. The primary purpose of providing employees with this benefit is to give them time to scout out neighbors or apartment complexes they might want to move into permanently in their new destination. This way, the employee doesn’t rush into signing a lease that they will not be happy with long-term. 

 

Many employers also see success when they work with a relocation service provider who can guide them in lease management options. The most straightforward example would be for the employer to provide compensation for an employee breaking their current lease. Often, to break a lease on a rental property, it can cost too much to make it worth it. But there are relocation policies where lease break coverage can be included.

Let GMS Help with a Cost of Living Analysis

Global Mobility Solutions (GMS) has been the industry leader in relocation for over 30 years. We specialize in helping companies get their employees from point A to point B. Whether your employees need to sell and buy a home or break their lease and sign a new one, we can help you by setting up relocation policies that will make a smooth transition for you and your employee. 

 

On top of rental and home-buying assistance, we also have great corporate housing providers who can set up your company with some short-term housing options. 

 

And lastly, GMS’ expert team would be more than happy to provide you with some cost of living analysis for some of the major markets, not only in the US but international destinations as well. We assist with these analyses to make it easier for your employee to want to accept the relocation assignment.

 

At GMS, we understand how hard it can be to get the right person in the right seat, which is why we are here to help in any way we can. Reach out today to schedule a free consultation, where one of our relocation experts will review your relocation policies to see where improvements and cost-saving changes can be made. 

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Business Services Career Services Employee Development Job Market Labor Force

Preparing for 2022 Workplace Trends

What lies ahead for the average workplace in 2022?

It is hard to believe that the fourth quarter of 2021 is already upon us. So much has happened in the US (and around the world) the past two years, but it still feels like it’s moved ahead at a blurred pace. The modern workplace is constantly evolving as it is, but the past few years have forced numerous industries to change their workplaces due to Covid restrictions with little to no warning. Keeping up on trends to ensure that your company’s workplace or work plan is positive, collaborative, and flexible is important to making sure you can employ the best talent for each position.  

A healthy workplace not only attracts the best talent but also can help improve employee performance and productivity. Employee turnover is an expensive problem for a workplace that is struggling with morale or productivity on everyday tasks. In order to set up your workplace for employee success in 2022 and beyond, check out these trends that you should consider implementing throughout the new year:

Gen Z Is Coming

Demographic shifts are something that cannot be halted. In the past four-plus decades we’ve seen the workforce transition from Baby Boomers to Gen X to Millennials. Now, the next generation is ready to start entering the business world. Gen Z (born between 1997 and 2010) is the newest working generation and stats are predicting that they will make up about 40% of the global workforce entering 2022. 

The main difference between Gen Z and the previous age demographics is Gen Z was born and raised with technology in hand. With mobile phones, tablets, laptops, endless apps, and more, Gen Z has been steeped in technology. This familiarity has allowed Gen Z to embrace technology and the improvements it can provide in the workplace. They are quicker to catch on to updates to systems and policies and adapt to using new software when asked. Small and midsize businesses will need to explore the habits, skillset, and mindsets of this new working generation to ensure that their business can stay up to date against the competition. Using old technology and software or outdated workplace policies can hurt a company’s chances of hiring the best candidate for a job if most of the applicants are from this new generation. 

To keep up with this new generation, and to keep pace with the workplace trends of 2022, it could be time for your organization to review office practices, routines, training, and career progression plans.

Working Remotely and Flexible Work Schedules

Mainly due to Covid-19 office restrictions, many companies learned that employees can be just as productive working remotely as they can sitting in a central office complex. 2020 and 2021 have shown companies that there are many benefits to allowing employees to work remotely. There are two main advantages for employees. The first is the improved work-life balance that can be achieved when the employee no longer needs to commute back and forth to an office five days per week. The other is not dealing with the stress of rush hour traffic each way during these daily office commutes. Both of these points can also benefit the employer because if employees are less stressed, then they are more likely to be productive during the workday. 

Allowing employees to work remotely full-time, even after all Covid-19 restrictions are lifted, is something that is going to be the new normal. In a survey sent to company leaders, it was reported that 47% of companies said they will let employees work remotely full-time, while 80% from that same survey said they will allow at least part-time work away from the office. 

Also, the mandatory 8am to 4pm or 9am to 5pm work schedules are being left in the dust by innovative managers. Companies (whether they allow remote work or require office work) should consider flexible work schedules. Again, it helps employees be able to retain a work-life balance that will keep them happy, positive, productive, and less distracted.

Set Realistic and Motivating Promotion Paths

Many larger companies tend to get bad reputations when it comes to employee growth and promotions. Often, employees of bigger branches feel like just a number in the system and seem stuck once in the same position for a few years. This creates a culture that lacks creativity and passion, ultimately hurting company performance. In addition, current trends have shown a huge increase in open jobs that need to be filled. Companies who do not have set promotion paths for a majority of their employees will probably have a hard time keeping talent, because they can advance their careers by filling one of the numerous open positions that need to be filled. 

When ownership groups and managers can come together to set realistic goals that can give the employee a clear path to development, promotions, raises, new training, and new opportunities it can set a great work culture that employees will want to work at and thrive at for years to come. It should be noted that it is not advisable to simply set career paths for new employees and leave it at that. Regular reviews should be set for all new and current employees to  meet with a company leader to discuss their place in the organization and how to further develop their professional skills and advance within the department or company.

Keep Communications Open and Sociable

Today, simple conversational and writing skills can be difficult for some employees. Many younger employees who are new to the workforce have grown accustomed to communicating primarily through text messaging or social media. Encouraging your employees to be more personal when communicating, especially when working remotely, can go a long way towards their overall personal and professional development. Providing software that can include instant messaging and easy-to-use video calls can promote your employees to speak face to face when possible. This will go a long way in developing a work culture where employees not only feel like a person, but feel that they are interacting with other “real” people.

Stay On Top of Workforce and Workplace Trends

Global Mobility Solutions offers readers updates on relocation industry trends on a regular basis. Our command of emerging trends have allowed our team to help countless companies to develop robust and competitive relocation programs, enhance their retention of talent, and acquire the fresh talent needed to grow their business. GMS performs regular benchmarking studies to track and evaluate policy trends and identify shifts in the mobility landscape. GMS is committed to staying in-the-know regarding the challenges facing a wide range of industries that have a need for global mobility and relocation services. 

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