Category: Business Services

Top Tips for Writing a Relocation Offer Letter

Post author By Sam Hoey | CRP, GMS
Post date September 14, 2023

Desk-level perspective of blonde Buenos Aires businesswoman typing on laptop in office with window view.

Use These Tips & Templates for a Relocation Assignment Offer Letter

An employee transfer letter or relocation offer letter is a document given to an employee being transferred to another department, branch, or location under the same employer. These letters not only provide transferees common professional courtesy on the company’s behalf, but it also gives the relocating employee an overview of what they can expect and their benefits for the process. These ground rules should provide the moving employee an understanding of all costs and services they are entitled to during their move.

Larger companies or companies that often relocate employees more than likely have relocation policies in place. These are typically lengthy 10 to 30-page documents covering every relocation protocol aspect. Companies that might have such policies will rely on customized employee relocation offer letters and emails for each employee willing to do so.

Here is a look at some top tips for constructing employee relocation offer letters, along with an example of a basic offer letter format.

Tip 1: Identify the Reason for Relocation Offer

While the employee will most likely understand it, you’ll want to cover in the offer letter why, how, and when the employee will be transferred. This will help with recordkeeping and provide the employee with in-depth insight into why their position is needed in the new location.

Giving a specific explanation to the relocating employee in writing can help show the employee that you care. This will also take the stress off of your HR department because the employees will know all of the details about why they will be offered the relocation. As a result, this should help set the stage, allowing things to run smoothly from the beginning.

Tip 2: State the Exact Effective Date(s) the Transfer Will Take Place

Companies cannot expect an employee to relocate the next day; however, it also shouldn’t be up to the employee entirely as to when the transfer will occur. Setting realistic dates and times for the employee to move and to get settled is vital in ensuring a smooth transfer experience.

It should also be stated at this stage in the letter, how long the employee is eligible for relocation benefits. For example, many companies will allow employees X number days or months to utilize the short-term relocation policy stated in the transfer letter. There are many variables that come into play when an employee is trying to move out of state.

Tip 3: Provide Names and Contact Info

The transferring employee is probably nervous, but excited to take on the new role for the company. It is a good idea to provide the employee with the name and direct contact info for who they will be reporting to. This will give the employee a chance to reach out to the manager with any questions or concerns regarding their new position. It also gives the employee the opportunity to let their new manager know if there are any roadblocks with the relocation process.

Conversely, it could also be a good idea to urge the new manager to reach out to the employee directly. This communication will allow the manager to inform the transferring employee of any necessary information.

Tip 4: Note Every Detail of the Employee’s New Job

The employee should be well-informed about this step, but to cover the company and the employee it is a good idea to list out all expectations, requirements, wages (including bonuses), benefits, and anything else that will be different for the employee once they move. This provides documentation for both parties if there are ever any issues after the relocation has occurred. Being crystal clear at this stage helps straighten out any communication breakdowns later on.

Use This Employee Transfer Letter Example

[Date]

[Sender’s Name]

[Sender’s Address]

Dear [Recipient’s Name],

We are pleased with the work you’ve completed with us so far and management sees great potential for you to grow in [transfer location]. The management team would like to extend you an offer for promotion to [new position] where you will be responsible for [responsibilities of the position].

This will provide you with an opportunity to expand your skillset as you move from the [current position] in [current location] to a new position in [transfer location].

The company is here to help you and your family relocate and readjust to your new role by providing relocation benefits. This letter summarizes that support in several areas.

New Job Title:
New Supervisor/Manager:
Department:
Effective Date of Transfer:

New Duties:

New Compensation/Bonuses:

Below is a summary of the relocation benefits that are extended to you as part of this offer.

Relocation Expenses
[Details of what the company will and will not cover.]

Household Goods Moving
[Moving expenses the company will or will not pay for.]

Home Marketing Assistance
[Info on home selling assistance ]

Home Finding Assistance
[Explain which resources the company can provide]

Repayment Agreement Terms
[Details of the repayment agreement that the employee is subject to]

Please review this information at your earliest convenience. You can contact me directly or Human Resources with questions, comments, or concerns. I would appreciate your acceptance or denial of this new position by [desired date].

From,

[Sender’s position and name]

GMS Is Here For You

Global Mobility Solutions (GMS) is a leader in the employee relocation industry. In addition to assisting with employee transfer letters, GMS would love to help your company create and implement customized relocation policies for your mobile workforce. Our team specializes in almost every area of the relocation process, so we can equip your staff and transferees with the knowledge and technology they need to make their move as seamless as possible.

Getting started with us is easy. Contact us today for a free consultation with one of our relocation experts. From there, we will help you decide the best course of action for your company regarding your global mobility needs. Whether your company relocates internationally or just within the US or Canada, we can assist you in creating the best offer letters and relocation policies in your industry.

We're Here to Help! Request a Courtesy Consultation

Are you ready to talk to a Mobility Pro? Learn how GMS can optimize your mobility program, enhance your policies to meet today’s unique challenges, receive an in-depth industry benchmark, or simply ask us a question. Your Mobility Pro will be in touch within 1 business day for a no-pressure, courtesy consultation.

Tags job offer letter, offer letter, relocation best practices, relocation offer letter, tips for writing offer letter

Business Services Buy a Home Career Services Corporate relocation tips

What to Expect for Rent Prices Moving into 2023

Post author By Jules Matz | AHWD, ABR, CNE, CRP, GRI
Post date January 17, 2023

Young woman doing an online shopping for new home

Many real estate experts are calling for rent prices to rise

While the real estate markets throughout the country are constantly shifting, many felt that heading into 2023, we’d see a calmer market overall than we had from 2020-2022. But rent prices, for the long-term outlook, are not looking promising as we move into 2023. In August of this year, the median rent price in the most significant 50 US cities fell by about $10, according to Realtor.com. That was the first time we saw a dip in the US median price since November 2021.

But, unfortunately, one month’s worth of decline in that rent price doesn’t necessarily start a long-term downward trend. Rental demand will remain strong due to rising mortgage rates and homeownership costs, which will stop many people from being able to enter the buyer’s market in the new year. This forces many would-be homebuyers to remain in the rental market, signing leases through 2023 and beyond, exacerbating an already high-demanded rental market.

Expect above-average rent price increases for the first half of 2023

Based on data from the federal government’s consumer price index, the Federal Reserve Bank of Dallas predicts that rental prices will increase from 5.8% to 8.4% between June 2022 and May 2023.

According to Thomas LaSalvia, a director of financial analysis at Moody’s Analytics, annualized rent increases were from 4% to 5% during the Covid pandemic.

“There’s an anticipation that interest rates still have to rise in the next six months for the Fed to get inflation back into its comfort zone,” LaSalvia says. “And with that, mortgage rates will stay relatively high.”

Moody’s expects prices to grow more slowly in the second half of 2023 as long as mortgage rates stay low.

“There’s also an expectation that the Fed is going to pivot [away from continued interest hikes] after inflation starts to come down, which would then take a little pressure off the mortgage market,” LaSalvia says. This, in turn, should provide some price relief for renters, he says.

What Rising Rent Prices Mean for Relocation Policies

There’s no question that living costs are closely related to home renting and buying prices. This is why rent prices, rising or declining, can have an impact on an employee accepting a relocation assignment. While many might think that the only way to get an employee to move for their new job is to throw more money their way, there are relocation policies that can be set up to help offset the cost of living and make moving expenses more manageable.

First off, offering corporate housing options can help persuade an employee. Corporate housing is short-term housing from anywhere from 30 to 90 days. The primary purpose of providing employees with this benefit is to give them time to scout out neighbors or apartment complexes they might want to move into permanently in their new destination. This way, the employee doesn’t rush into signing a lease that they will not be happy with long-term.

Many employers also see success when they work with a relocation service provider who can guide them in lease management options. The most straightforward example would be for the employer to provide compensation for an employee breaking their current lease. Often, to break a lease on a rental property, it can cost too much to make it worth it. But there are relocation policies where lease break coverage can be included.

Let GMS Help with a Cost of Living Analysis

Global Mobility Solutions (GMS) has been the industry leader in relocation for over 30 years. We specialize in helping companies get their employees from point A to point B. Whether your employees need to sell and buy a home or break their lease and sign a new one, we can help you by setting up relocation policies that will make a smooth transition for you and your employee.

On top of rental and home-buying assistance, we also have great corporate housing providers who can set up your company with some short-term housing options.

And lastly, GMS’ expert team would be more than happy to provide you with some cost of living analysis for some of the major markets, not only in the US but international destinations as well. We assist with these analyses to make it easier for your employee to want to accept the relocation assignment.

At GMS, we understand how hard it can be to get the right person in the right seat, which is why we are here to help in any way we can. Reach out today to schedule a free consultation, where one of our relocation experts will review your relocation policies to see where improvements and cost-saving changes can be made.

Ready to Calculate YOur Program Savings? Request Access Now!

Are you ready to calculate your potential relocation program savings? Request access to our easy-to-use Relocation Cost Savings Calculator. Your Mobility Pro will grant your access request within 1 business day.

Tags corporate relocation, real estate trends

Business Services Career Services Employee Development Job Market Labor Force

Preparing for 2022 Workplace Trends

Post author By John Fernandez | CRP, GMS, SSB
Post date October 12, 2021

Business meeting at table — Group of young modern people in smart casual wear discussing business while working in the creative office

What lies ahead for the average workplace in 2022?

It is hard to believe that the fourth quarter of 2021 is already upon us. So much has happened in the US (and around the world) the past two years, but it still feels like it’s moved ahead at a blurred pace. The modern workplace is constantly evolving as it is, but the past few years have forced numerous industries to change their workplaces due to Covid restrictions with little to no warning. Keeping up on trends to ensure that your company’s workplace or work plan is positive, collaborative, and flexible is important to making sure you can employ the best talent for each position.

A healthy workplace not only attracts the best talent but also can help improve employee performance and productivity. Employee turnover is an expensive problem for a workplace that is struggling with morale or productivity on everyday tasks. In order to set up your workplace for employee success in 2022 and beyond, check out these trends that you should consider implementing throughout the new year:

Gen Z Is Coming

Demographic shifts are something that cannot be halted. In the past four-plus decades we’ve seen the workforce transition from Baby Boomers to Gen X to Millennials. Now, the next generation is ready to start entering the business world. Gen Z (born between 1997 and 2010) is the newest working generation and stats are predicting that they will make up about 40% of the global workforce entering 2022.

The main difference between Gen Z and the previous age demographics is Gen Z was born and raised with technology in hand. With mobile phones, tablets, laptops, endless apps, and more, Gen Z has been steeped in technology. This familiarity has allowed Gen Z to embrace technology and the improvements it can provide in the workplace. They are quicker to catch on to updates to systems and policies and adapt to using new software when asked. Small and midsize businesses will need to explore the habits, skillset, and mindsets of this new working generation to ensure that their business can stay up to date against the competition. Using old technology and software or outdated workplace policies can hurt a company’s chances of hiring the best candidate for a job if most of the applicants are from this new generation.

To keep up with this new generation, and to keep pace with the workplace trends of 2022, it could be time for your organization to review office practices, routines, training, and career progression plans.

Working Remotely and Flexible Work Schedules

Mainly due to Covid-19 office restrictions, many companies learned that employees can be just as productive working remotely as they can sitting in a central office complex. 2020 and 2021 have shown companies that there are many benefits to allowing employees to work remotely. There are two main advantages for employees. The first is the improved work-life balance that can be achieved when the employee no longer needs to commute back and forth to an office five days per week. The other is not dealing with the stress of rush hour traffic each way during these daily office commutes. Both of these points can also benefit the employer because if employees are less stressed, then they are more likely to be productive during the workday.

Allowing employees to work remotely full-time, even after all Covid-19 restrictions are lifted, is something that is going to be the new normal. In a survey sent to company leaders, it was reported that 47% of companies said they will let employees work remotely full-time, while 80% from that same survey said they will allow at least part-time work away from the office.

Also, the mandatory 8am to 4pm or 9am to 5pm work schedules are being left in the dust by innovative managers. Companies (whether they allow remote work or require office work) should consider flexible work schedules. Again, it helps employees be able to retain a work-life balance that will keep them happy, positive, productive, and less distracted.

Set Realistic and Motivating Promotion Paths

Many larger companies tend to get bad reputations when it comes to employee growth and promotions. Often, employees of bigger branches feel like just a number in the system and seem stuck once in the same position for a few years. This creates a culture that lacks creativity and passion, ultimately hurting company performance. In addition, current trends have shown a huge increase in open jobs that need to be filled. Companies who do not have set promotion paths for a majority of their employees will probably have a hard time keeping talent, because they can advance their careers by filling one of the numerous open positions that need to be filled.

When ownership groups and managers can come together to set realistic goals that can give the employee a clear path to development, promotions, raises, new training, and new opportunities it can set a great work culture that employees will want to work at and thrive at for years to come. It should be noted that it is not advisable to simply set career paths for new employees and leave it at that. Regular reviews should be set for all new and current employees to meet with a company leader to discuss their place in the organization and how to further develop their professional skills and advance within the department or company.

Keep Communications Open and Sociable

Today, simple conversational and writing skills can be difficult for some employees. Many younger employees who are new to the workforce have grown accustomed to communicating primarily through text messaging or social media. Encouraging your employees to be more personal when communicating, especially when working remotely, can go a long way towards their overall personal and professional development. Providing software that can include instant messaging and easy-to-use video calls can promote your employees to speak face to face when possible. This will go a long way in developing a work culture where employees not only feel like a person, but feel that they are interacting with other “real” people.

Stay On Top of Workforce and Workplace Trends

Global Mobility Solutions offers readers updates on relocation industry trends on a regular basis. Our command of emerging trends have allowed our team to help countless companies to develop robust and competitive relocation programs, enhance their retention of talent, and acquire the fresh talent needed to grow their business. GMS performs regular benchmarking studies to track and evaluate policy trends and identify shifts in the mobility landscape. GMS is committed to staying in-the-know regarding the challenges facing a wide range of industries that have a need for global mobility and relocation services.

What's happening in your industry? Request a Courtesy Benchmark report

At GMS, we make it a priority to know how talent mobility is changing in each major industry. What are the best practices? How are other companies changing their programs to retain a competitive edge? Your Mobility Pro will be in touch within 1 business day to help answer your questions and benchmark your industry.

Tags 2022 workplace trends, Employee Development, workplace culture

Business Services Career Services Employee Development Talent Management

Top 10 Most Spoken Languages in the Business World

Post author By Tamara Molino | CRP, GMS
Post date August 24, 2021

Smiling man working on computer — Mature teacher at home during pandemic isolation teaching students online

A Countdown on the Most Spoken Languages in Business

Learning a second or third language is a great way to open the door to more job and business opportunities. Business is conducted throughout the world in every single language and between every culture.

Being bilingual as a call center representative, helping close the lucrative sales deal in a foreign language, or even relocating a family to a new country, the benefits of speaking more than one language are endless. Not to mention the number of doors that open in any particular career field for multilingual candidates.

However, some languages can serve you better than others. Let’s explore the top 10 languages spoken in the business world. These top ten business languages feature markets with high growth, language demands for business, diverse industries, and many future opportunities:

1) English – The True Global Language

It might not be surprising to learn that English is the most prominent language in business, science, and academics. English is spoken widely in 94 countries by over 1.1 billion people as a native and supplementary language. Being fluent in English opens up massive opportunities for people all around the globe.

In fact, English is the most commonly used language on the Internet. It accounts for 25.9% of languages used on websites. And it is a diverse language that takes the form of American English, United Kingdom English, and Commonwealth English. Together, they make for the most critical language to be fluent in.

2) Mandarin (Chinese) – The Language of Purchasing Power

China’s heated economic expansion and vast population make Mandarin a top business language. Mandarin is the official language of the People’s Republic of China and is spoken globally by over 1.2 billion people. The economic leaps that China has undergone means that nearly every country in the world deals with it. That means a huge opportunity for those looking to learn the world’s most widely spoken business language.

3) Arabic – The Dynamic Language of Growth

Arabic is spoken widely across the Middle East, Africa, and the rest of the world. Arabic is also one of the world’s fastest growing languages in addition to being one of the Internet’s fastest growing languages. EMEA’s diversifying economies mean more opportunity for foreign investment. Learning Arabic can open up opportunities in varied industries like infrastructure, architecture, and even fashion design.

4) Spanish – The Language of Greater Opportunity

Spanish is the world’s second most spoken native language and the second most spoken language in the United States. Spanish speakers range from Spain itself to North and South America. However, the amount of Internet content in Spanish is estimated to be only 4%. This presents a massive opportunity for companies looking to expand into the Latin American, Caribbean, and Spanish markets.

5) Russian – Where Old and New Money Mix

The capital of Russia, Moscow, has more billionaires living in it than any other city in the world. Russia is a nation with vast deposits of oil, minerals, metals, and an educated populace. It also is a large economy that does extensive business with European and Asian countries. Russian-speaking countries in Eastern Europe and Central Asia and their developing economies means that Russian is great to learn for business.

6) German – Science, Industry, and Finance

Germany is a stable and prosperous economic and industrial powerhouse of Europe. It is also one of the three procedural languages of the European Commission. Learning German as a business language opens up businesses to the United Nations’ science, industry, and financial leader. Learning German also helps for doing business in German-speaking countries, like Belgium, Austria, Holland, Switzerland, Liechtenstein, Luxembourg, and Denmark.

7) French – Bridging Europe and Africa’s Futures

French is the official language of more than 29 countries. Growing and resource-rich nations in Africa, such as Cote d’Ivoire, Rwanda, Mozambique, Tanzania, and the Democratic Republic of Congo, all feature French-speaking populations. France is also the United Kingdom’s largest trading partner. The future of European and African trade and economic partnerships will rely on French as a language that links the two continents.

8) Portuguese – The New Frontier of Science and Medicine

Brazil’s and Portugal’s economies drive the importance of learning Portuguese as a business language. Portuguese is becoming a major source of scientific and medical research thanks to Brazil’s investments in the biotech and energy industries. The growing Brazilian economy means a larger-than-ever demand for Portuguese speakers. Increased interest from European, Asian, and American companies means new frontiers for fluent speakers.

9) Japanese – Combining Research, Development, and Tech

Japan’s reputation for technological advancement and e-commerce is rightly earned. Its diverse economy and high GDP are coupled with a highly educated populace. The combination of massive corporations and medium-sized technology firms means that Japan is a global leader in cutting-edge research, development, and investment. Learning Japanese is an important first step in understanding how to thrive in its lucrative market.

10) Hindi – The Burgeoning Internet Giant

India is a large and diverse country united by its official language of Hindi. Hindi is the world’s 10th most spoken language and is also widely spoken throughout South Asia. This massive region is undergoing an investment effort to build up its Internet and technology infrastructure. Learning Hindi will open people up to doing business in one of the world’s future consumer superpowers.

Additional Business Languages for Consideration

While the world speaks well over 6,000 different languages, the above-mentioned languages are some of the most prevalent in business and major economies today. What languages a professional chooses to learn may be influenced beyond simple numbers, such as the size of a given economy. These decisions may be influenced by geography or the desire to enter a smaller market. Some additional business languages to consider include Dutch, Italian, Korean, Polish, and Swedish.

GMS Is Here to Create a Better Business Future for your Organization

Global Mobility Solutions feels that there are no downsides to learning any of the top 10 most spoken languages in the business world. The best way to start your journey is to ensure you are working with a partner that is dedicated to teaching your professionals to become fluent in a new language. GMS has a proven, award-winning network that is geared towards helping your relocating employees and their families learn new languages and settle into their new country.

Our language partners deliver private in-person lessons and online language lessons direct to our clients. These talented language instructors and translators provide customized lessons for your fluency level and needs. These language learning services are combined with flexible scheduling and an easy-to-use online learning content management system. To learn more, reach out to GMS today and we will help guide you in the right direction to speaking a new language.

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Tags 10 most spoken languages, business languages, learning a new language, most spoken languages

Business Services Choosing a Relocation Company Corporate Relocation Corporate relocation tips Domestic Relocation Challenges Domestic Relocation Tips Global Mobility Global Relocation Relocation Best Practices Relocation Challenges

Discover Your Potential Relocation Cost Savings

Post author By John Fernandez | CRP, GMS, SSB
Post date June 1, 2021

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Relocation Cost Savings

To have the most successful and efficient workforce mobility program, mobility specialists and HR professionals should regularly evaluate their company’s relocation costs, benefits, and policies in order to uncover cost savings or areas in your relocation policies that may need improvement. Many companies manage their relocation needs in-house while others use relocation management companies to mobilize their workforce. Relocation policies should be reviewed with regularity to assure the company is spending wisely and saving money where possible.

GMS makes this process simple with our industry-leading MyRelocation® technology. In addition to its client and employee-facing portals, MyRelocation® offers a suite of tools designed with your needs in mind.

GMS is happy to announce our new Relocation Cost Savings Calculator. This easy-to-use tool provides companies with insight as to how much they could be saving when it comes to their current relocation program. If it has been a while since your company’s policies have been reviewed, or you are just starting to look into mobility services, this calculator can help determine your organization’s potential cost savings.

It is not uncommon for companies to go years without changing or updating their relocation policies. While common, this practice can add up to serious costs over time as the direct costs related to relocation benefits react to various factors. Transportation prices change, home prices fluctuate, temporary housing costs increase, and the cost of living is constantly changing. To assure that your company is saving the most money while giving your employees the best relocation experience possible, it is important to check in on how you can be saving.

Calculating your Relocation Cost Savings

The innovative GMS Relocation Cost Savings Calculator looks at a range of common relocation program areas for cost-saving opportunities. With a user-selectable option for companies who handle mobility in-house or with an outsourced relocation management company. Key mobility policy elements that the calculator can highlight include:

Program Fees
Real Estate Services
Household Goods Transportation and Storage
Temporary Housing Programs
International Relocation Services
Program Funding

The Cost Savings Calculator is quick and easy to use, and once various data points are input, the relocation calculator will compute your potential savings in a downloadable PDF to allow you to easily compare your current relocation costs against your potential savings. After that, a GMS Mobility Pro will reach out personally to help validate your potential relocation costs savings estimate, provide no-pressure guidance, and answer any questions you may have.

Validate Your Savings Using Our Relocation Cost Calculator

Are you ready to discover how and where your mobility program may benefit from a reduction in relocation costs? Simply complete the form below and a GMS Mobility Pro will provide you with a link to work through the tool. It is easy to use and only takes a couple of minutes if you have the right information handy.

The GMS Relocation Cost Savings Calculator is free to use and comes with no obligation and no pressure to use. Get started now to discover how much your organization could be saving today.

Ready to Calculate YOur Program Savings? Request Access Now!

Tags managing mobility costs, Mobility Cost Management, Relocation Cost Management, Relocation Costs

Business Services Corporate Relocation

Corporate Housing Trends for 2021

Post author By Global Mobility Solutions
Post date June 1, 2021

nice looking living room — Modern Living Room In The Evening

2021 Corporate Housing

GMS is here to make sure you keep up with all the latest trends in the corporate housing industry for 2021. As corporate housing needs are on the rise, is the inventory there to keep up? Here is a breakdown of some statistics around corporate housing trends for 2021:

North America

Estimated 30% overall reduction in the number of available corporate apartments due to:

Operators ending leases with apartment communities as demand dropped
- Some operators broke their leases and handed keys back
- Other operators could not pay rent, resulting in a default on their leases
- May lead to strained relations between the higher-end apartment building owners where corporate housing providers place most rentals
- May stop some operators from acquiring additional inventory as demand increases

Globally

Most serviced apartment buildings remain in business. Being property-based and not leased has helped the inventory of corporate apartments to remain stable.

Major corporate housing companies exited the business in 2020, and other venture capital-backed brands also exited, further tightening supply. Several smaller and regional corporate housing operators are on the fence and may exit the business.

The outlook of trends in corporate housing for 2021 is for a rebound in business. While Q1 remained depressed, the volume should rise substantially in North America and globally during Q2 and Q3 as various markets continue to work towards reopening.

What Does This Mean Moving Forward?

With extremely tight and competitive real estate markets throughout the country, many companies are looking at corporate housing as an interim solution. Many states’ housing markets are projected to see continuous competition in the home purchase market through 2021. This is where corporate housing will play a big role in allowing companies to relocate employees to short-term rentals until the markets start to level out and transferees have a shot at purchasing a full-time home in their new destination.

It is also worth noting that experts expect to see a 5-8% price rise in corporate housing costs from 2021-2025. Most temporary housing companies utilize a per-day pricing model or a bundled pricing model based on the number of employees.

Contact GMS Today

GMS’s certified team is always up to date on all the latest trends in corporate housing. Reach out today and we’ll ensure all of your relocation needs are met. We can help you relocate employees from anywhere in the world. Reach out to us online to get in touch.

What's Trending in Workforce Mobility for 2021?

This article is an excerpt from our 2021 Workforce Mobility Forecast. Download a complete copy today, or watch a recording of our latest Thought Leadership Series webinar on the trends that are shaping the industry.

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Tags corporate housing, short-term housing

Business Services Choosing a Relocation Company Corporate Relocation Relocation Best Practices Relocation Challenges United States Economy

Post-Pandemic Business Planning: The Importance of Pre-Decision Services

Post author By Sam Hoey | CRP, GMS
Post date August 4, 2020

Shot of a mature businessman having a brainstorming session against a glass screen in a modern office

What will your employer’s post-pandemic business planning require? The United States has seen two months of unexpected employment increases, far beyond expectations. According to the U.S. Bureau of Labor Statistics, the employment situation over the past two months reflects:

May 2020 Employment Situation

Nonfarm Payroll Employment Increasing by 2.5 million

Unemployment Rate declining to 13.3%

June 2020 Employment Situation

Nonfarm Payroll Employment Increasing by 4.8 million

Unemployment Rate declining to 11.1%

A Returning Workforce Requires Thoughtful Post-Pandemic Business Planning

Many employers are currently making plans for their returning workforce. They may need to develop new workspace configurations in order to limit COVID-19 issues. They may also need to hire new employees, develop a robust talent acquisition program, or arrange for short term domestic assignments.

Post-pandemic business planning must take into account a variety of issues and factors that many employers have not ever thought of, let alone have expertise in. Operating a business in the aftermath of COVID-19 requires significant measures of research, analysis, and thoughtful approaches to solutions.

Pre-Decision Services Help Employers Understand the Issues of Importance

Employers focusing on talent acquisition as part of their post-pandemic business planning should work with a Relocation Management Company with knowledge and experience in pre-decision services. As the original pioneer of the benefits of pre-decision services, Global Mobility Solutions (GMS) can help employers understand the issues of importance to new hires and transferees. GMS offers a wide range of pre-decision services including candidate assessments that help clients assess the circumstances of prospects who are likely to succeed.

Candidate Assessments Provide Valuable Information for Post-Pandemic Business Planning

Candidate assessments provide valuable information for employers as to the expectations of new hires and transferees. New workspace configurations and requirements should be clearly communicated during the pre-decision phase. Questions and feedback from candidates and transferees will provide a valuable source of input and guidance for an employer’s post-pandemic business planning with respect to COVID-19 planning and hazard reduction efforts. With respect to post-pandemic business planning, pre-decision services provide several benefits for clients by:

Clearly identifying a candidate’s issues, concerns, and questions
Completely eliminating any risk of non-acceptance
Minimizing policy exceptions
Increasing the accuracy of budgets
Providing cost savings for the client
Increasing job acceptance ratios
Streamlining the candidate’s orientation to the new location

How Can GMS Help Your Company’s Post-Pandemic Business Planning?

GMS has the knowledge and experience to help your company understand how to identify issues and learn about useful resources. GMS’s team of domestic relocation experts can help your company learn how to use information gathered during pre-decision services to enhance post-pandemic business planning.

As a result, we can help your company develop robust plans during its post-pandemic phase of operations. This will help maintain your competitive position in the marketplace for highly skilled and qualified talent.

What Should Employers do?

Employers looking to enhance their post-pandemic business planning should work with an experienced and knowledgeable Relocation Management Company (RMC). RMCs are ideal sources for information on corporate relocations, workspace setups, pre-decision services, and many issues specific to each employer’s needs surrounding new hires, transferees, and talent acquisition.

Conclusion

GMS’ team of corporate relocation experts has helped many of our clients determine how to identify specific needs of new hires and transferees through pre-decision services. Our team can help your company determine how to leverage information gathered from new hires and transferees. As a result, this will help your company enhance its business planning process.

GMS was the first relocation company to register as a “.com.” The company also created the first online interactive tools and calculators. This leadership revolutionized the entire relocation industry. GMS continues to set the industry pace as the pioneer in innovation and technology solutions with its proprietary MyRelocation^® technology platform.

Learn best practices from Global Mobility Solutions. Our relocation industry and technology experts are dedicated to keeping you informed and connected. Contact our experts online to learn more about how your company can leverage pre-decision services to enhance its post-pandemic business planning, or give us a call at 800.617.1904 or 480.922.0700 today.

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Business Services Talent Mobility

Short-Term Domestic Business Travelers: Do Clients Need to Consider Other State Tax Requirements?

Post author By Sam Hoey | CRP, GMS
Post date May 14, 2020

Businessman walking through airport during a short-term travel stay

Short-term domestic business travelers often have a need to travel outside their home tax jurisdiction. For example, there may be a business conference, corporate training, team gathering, or a customer meeting in another state.

Do clients really need to think about the tax requirements in other states?

GMS spoke with Erika Beddow, Business Development Manager at Global Mobility Tax, LLP (GMT). Erika has 20 years’ experience in public accounting and in the Global Mobility industry. Erika agreed to share her expert guidance on this issue.

For Short-Term Domestic Business Travelers, Do Clients Need to Consider Other State Tax Requirements?

Quick Answer: Yes

When asked if clients need to think about taxes in other states for their short-term domestic business travelers, Erika quickly answered “Yes.” She notes that because each state taxes differently, short-term domestic business travelers should be reviewed to determine at what point tax is triggered in each state based on the travelers’ itinerary.

Business travelers are individuals who travel at the request of their employer to either visit clients, customers, work on projects, or who attend meetings or conferences. Unlike expatriates or assignees, these employees are typically not tracked by Human Resources or covered under an assignment policy.

Business travelers receive compensation from the home employer, such as per diems, expense reimbursements, accommodations, meals, and other incidentals. They will not cease residency in their home states and family members typically do not travel with them.

Erika notes that GMT assists clients in determining the potential reporting and tax requirements in each locality. The firm also assists clients with assessing the risks of non-compliance.

What are the Compliance Issues Related to Short-Term Domestic Business Travelers?

Erika shared that each state has their own tax laws and these laws typically differ from state to state. With today’s technology, many state tax auditors can focus on companies with a mobile workforce more easily and enforce their jurisdiction’s tax laws.

Why is this important? According to Erika, the jurisdiction where the services are performed is the jurisdiction that has the first right to tax the income earned in their jurisdiction.

Some issues that may arise when employees are working in other states outside their resident state:

Employers are required, in most states, to allocate the income related to the employee’s travel and report and withhold tax accordingly.
Employers will need to analyze if the employee’s travel to any state has triggered any corporate tax issues (i.e. Nexus).
The employee could have income tax obligations in the other states where they worked.

How do Companies Fall out of Compliance with Short-Term Domestic Business Travelers?

Many companies may be already be doing this, but a significant number are not. A company could be non-compliant if they are not reporting the income in the other state and the appropriate tax is not withheld. In turn, the employee could be non-compliant by not filing and paying taxes in the other state.

What are the Risks Associated with Non-Compliance?

Erika believes many states are actively looking for ways to increase their revenues. One way of doing this is by trying to collect from nonresident short-term domestic business travelers. If a state auditor becomes aware of business travelers, the auditor can initiate a payroll audit to ensure the company has withheld and reported the proper income tax. Non-compliance with statutory reporting and tax requirements can result in tax assessments to the company and employee, including fines and penalties. These additional costs are usually unexpected and can cause business interruptions, reputational risk for the business, and employee dissatisfaction.

Companies should keep track of their employees who continue to work outside of their resident state. It is also becoming increasingly important that companies monitor and track their employee’s business travel to ensure they are compliant with all tax and reporting requirements.

How does GMT Help Clients Identify Their Specific Risks?

GMT is ready to assist clients that have mobility programs in becoming or staying compliant. GMT can help them identify and quantify the risks of payroll non-compliance. Clients should put an action plan into place to address these issues.

Action Plan for Short-Term Domestic Business Travelers

Erika recommends clients develop a Business Traveler Tax Policy to provide program managers and employees with clear guidance and procedures. The experts at GMT can assist companies in developing a policy that will help them mitigate risks, determine payroll and reporting requirements for each state, and determine what level of assistance, if any, they should provide to the employee. Erika notes that a tax policy should include:

Clear definitions of who is covered
Accurate regulations for tracking travel and workdays in each location
Established process to initiate and analyze tax and reporting obligations
Tax gross-up process and policy
Specific tax services the employer will provide to the employee

The Business Traveler Tax Policy can stand on its own or be part of the company’s relocation policy. A tax policy will ensure that both the company and employee understand their obligations ensuring a positive employee experience.

Employers should note that the employee working in other states may have additional tax liabilities in these other states and this will require them to file tax returns accordingly. Income tax rates vary from state to state, and this can cause an increased tax burden to the employee. Erika notes that the employer will need to determine if they need to apply additional tax gross-ups or tax assistance for these employees.

What Types of Reports are Available, in What Format, to Support the Action Plan?

Erika shared that there are many different types of reports are available for tracking purposes, and these reports may be manual or automated. However, GMT suggests using an automated process. There are many ways to automate travel tracking either internally or externally. One recommendation is to use either an internal program or a travel calendar app. By reviewing the short-term domestic business travelers, clients can plan accordingly to mitigate potential risk and exposure in other states for both the employers and employee.

Automated processes offer many benefits, including:

Increased Accuracy
Timeliness
Elimination of Unnecessary Processes

The team at GMT has helped clients with these issues for over 17 years. GMT provides expert tax support, education, and awareness to clients and their employees in order to ensure corporate compliance and employee satisfaction. GMT has a quick guide in PDF form for employers to help them understand some of the tax issues surrounding short-term domestic business travelers.

Erika says she is always ready to meet to help employers learn more about being compliant and building internal processes to support their mobile workforce.

Conclusion

GMS’ team of domestic relocation experts has helped thousands of our clients learn about important issues such as tax compliance for their organization. Our mobility consulting team can help your company understand how to identify and mitigate the issues surrounding tax compliance for short-term domestic business travelers with the assistance of the experts at Global Mobility Tax, LLP.

GMS was the first relocation company to register as a .com. The company also created the first online interactive tools and calculators, and revolutionized the entire relocation industry. GMS continues to set the industry pace as the pioneer in innovation and technology solutions with its proprietary MyRelocation^® technology platform.

Learn more about tax compliance issues for short-term domestic business travelers. Contact our experts online or give us a call at 800.617.1904 or 480.922.0700 today.

Tags Best Travel Tools, Business Travel, Corporate Relocation Services, domestic mobility, Short-Term Domestic Business Travelers, Talent Management, Travel, Workforce Mobility

Business Services Career Services Domestic Relocation Challenges Domestic Relocation Tips Talent Management

Mental Health and Talent Management During COVID-19

Post author By Sam Hoey | CRP, GMS
Post date May 5, 2020

Calm healthy businessman meditate at desk feeling zen no stress — Calm healthy businessman meditate at work desk feeling zen no stress free relief, mindful young man taking break doing yoga exercise relax breath fresh air for peace of mind sit in office cafe

Many GMS clients are looking at their talent management programs to address issues relating to how COVID-19 impacts employees’ mental health. Anxiety and stress resulting from the global pandemic may have a significant impact on an organization’s ability to attain its objectives. Talent management encompasses many important aspects as to how a company functions, including:

Identifying the organization’s specific needs for talent
Finding candidates with the right qualifications
Providing opportunities for employees to develop skills on the job
Offering training and education to increase the employees’ expertise
Keeping employees engaged and motivated to reach company objectives

Each country, state, and city may have its own specific requirements as to how residents should comply to ensure safety during the COVID-19 pandemic. Transportation could be impacted, as well as schools and other public services. All of these requirements can add significantly to how an employee feels about their safety and security. These requirements might also impact whether employees can get to their place of work, or increase requests for alternative work arrangements to deal with child care needs. Companies should look into a variety of mental health resources that can help employees who could be experiencing issues relating to COVID-19.

Agile Talent Management Programs Might Have Some Mental Health Resources

Agile talent management programs can help companies respond rapidly to new challenges. Many companies already have online learning resources that employees can easily access. Also, Employee Assistance Programs (EAPs) often provide a wide variety of helpful resources for employees dealing with issues that may directly impact their mental health.

COVID-19 Mental Health Resources May Not Be Readily Available

However, dealing with the impact of COVID-19 is not likely to be one of the topics in any company’s library of readily available learning resources. The most recent global pandemic that bears some similarity to the current COVID-19 situation is the 1918 influenza pandemic, occurring over 100 years ago.

Also, isolation resulting from COVID-19 restrictions may lead to increased alcohol and other substance consumption. Those at risk of substance abuse may not have the ability to easily find healthy coping skills. As reported by Nielsen, alcoholic beverage sales rose by 55% during the third week of March. Unhealthy alcohol consumption can lead to a wide number of additional medical and mental health issues.

Resources for COVID-19 Mental Health

Anxiety and stress are major factors that can negatively impact employees’ mental health. As such, companies should provide access to helpful resources that specifically target COVID-19 issues.

GMS spoke with Dr. Eric Goodman, a clinical psychologist who specializes in treating fears/phobias, persistent worrying, panic attacks, Obsessive-Compulsive Disorder (OCD), and social anxiety. Dr. Goodman’s Coastal Center for Anxiety Treatment practice is located in San Luis Obispo, California. He is author of the upcoming book “Your Anxiety Beast and You: A Compassionate Guide for Living in an Increasingly Anxious World,” to be published in May 2020 from Exisle Publishing.

Dr. Goodman has published several articles to help people understand the source of anxiety around the COVID-19 pandemic, as well as how best to manage this anxiety.

What are the Sources of Anxiety around COVID-19?

According to Dr. Goodman, our anxiety has evolved over time to help us survive in worlds that were harsh and unforgiving, with straightforward dangers. Our ancestors knew to run from harm, and their anxiety helped them overcome prehistoric challenges.

In a sense, our anxiety around COVID-19 also consists of known threats to our safety: the coronavirus that may sicken us and our loved ones. Additionally, the forced isolation prevents us from having compassionate connections with others. We feel alone, under threat, and constantly bombarded by a daily news cycle filled with difficulties and sadness. Our mental health takes a beating.

Even if we take reasonable safety measures and abide by all of the precautions, we still face much uncertainty, and with this uncertainty is a risk of danger. Our anxiety wants the COVID-19 risk to be completely gone. Although the statistics favor our survival, we still feel anxiety, and over time may feel that our anxiety itself is a threat to us. All of this results in a higher degree of suffering. Employees may become so overwhelmed by their anxiety that they may not be able to focus on their jobs and corporate objectives.

How Should we Manage the Anxiety Around COVID-19?

There are several ways we can manage the anxiety around COVID-19. Dr. Goodman suggests three specific things we can do to mitigate this anxiety and help improve our mental health:

Become mindful of our how bodies react to anxiety so we can let go of this struggle

Dr. Goodman suggests exercises such as doing a mindful body scan can be helpful to understand how our bodies react to anxiety.

Soothe our nervous system to create a peaceful home for our anxiety

By getting enough sleep, avoiding substances that increase anxiety, and other healthy practices, Dr. Goodman believes our nervous system will become a peaceful place. This in turn will help calm our anxiety.

Teach our anxiety so that it learns something that is safe to do, not just avoid danger

Often our anxiety can pursue actions that border on superstition or phobia. Rather than follow guidelines such as washing our hands for 20 seconds correctly, our anxiety extends the time or the frequency of handwashing. According to Dr. Goodman, we can teach our anxiety what is reasonably safe.

Additional Resources for COVID-19 Mental Health

Mental Health America (MHA)

MHA is the nation’s leading community-based non-profit organization that focuses solely on those living with mental illness. MHA has compiled a number of resources that directly address issues relating to COVID-19.

Anxiety and Depression Association of America (ADAA)

ADAA has a number of resources including blog posts and videos with helpful tips for dealing with anxiety around COVID-19.

Centers for Disease Control and Prevention (CDC)

The CDC has created a resource page dedicated specifically to stress and coping with COVID-19. The CDC further instructs those dealing with preexisting mental health conditions to continue their treatment. Also, the CDC notes they can find additional information at the Substance Abuse and Mental Health Services Administration (SAMHSA) “Disaster Preparedness” page.

Substance Abuse and Mental Health Services Administration (SAMHSA)

SAMHSA provides guidance and resources to assist individuals, providers, communities, and states across the nation in dealing with the effects of COVID-19, including emergency grants and disaster planning.

Rehab 4 Addiction (R4A)

Rehab 4 Addiction, based in the UK, provides speedy admissions into residential rehabs across the United Kingdom and internationally. The team has recently published Coronavirus: Guidance for Better Mental Health, an educational guide to help increase understanding and awareness of all aspects of coping with the stress of the lockdown and bereavement. Their hope is that this resource can be one of many stepping stones for those struggling and their loved ones to better understand their situation and lead them to find a supportive and safe environment.

Ark Behavioral Health (ArkBH)

Ark Behavioral Health is accredited by the Joint Commission, the “Gold Standard” for behavioral health facilities. The goal at Ark is to use a whole-patient approach built on a foundation of integrity, transparency, and compassion. Each facility is centered around individualized patient care with an emphasis on long-term recovery to empower those with sense of purpose and joy. They strive to have their website be an educational resource by providing up-to-date, accurate, and evidence-based information related to substance abuse, mental health, and more. This is done in order to increase understanding and awareness of addiction without shame.

The Recovery Village (TRV)

The Recovery Village seeks to assist those in recovery and decrease the spread of COVID-19, and has launched a Teletherapy Program. Those in need now have access to one-on-one counseling, group therapy, and various online services virtually with a licensed professional, improving their chances of a successful recovery. TRV has also published many support resources to assist those in recovery during the pandemic.

The Palm Beach Institute (TPBI)

The Palm Beach Institute is an an organization dedicated to assisting individuals in overcoming addiction. The COVID-19 pandemic presents unique challenges for people with substance use disorders and in recovery. They have published a guide to understanding addiction relapse during COVID-19 and tips for remaining sober.

Southern California Sunrise Recovery Center (SCSRC)

Southern California Sunrise Recovery Center provides resources for common issues people are dealing with, tips for reducing stress and anxiety, and how to get help for managing mental health during COVID-19.

Recovering Champions (RC)

Recovery Champions is accredited by the Joint Commission, the “Gold Standard” for behavioral health facilities. The goal at RC is to help individuals get personalized addiction treatment through evidence-based practices, trauma counseling, and treatment for co-occurring mental health disorders. They believe that Individualized treatment leads to long-term recovery.

Choosing Therapy (CT)

Choosing Theraphy provides an online mental health resource, and has published a comprehensive guide to EAP explaining what it is, how and when to use it for mental health, types of mental health care provided, and more.

What Should Employers do?

Employers should share helpful mental health resources that can help employees who may be experiencing issues relating to COVID-19. As a result, employees will be able to reduce the impact of anxiety and stress. They will also be able to focus on their jobs and corporate objectives. Employers should examine their talent management and employee assistance programs to determine if resources are in place that address COVID-19 mental health issues.

Conclusion

Global Mobility Solutions’ team of corporate relocation experts has helped thousands of our clients understand how to develop talent management programs to address employee needs. Our team can help your company understand how to find and utilize valuable mental health resources that can help employees who may be experiencing issues relating to COVID-19.

GMS was the first relocation company to register as a “.com.” The company also created the first online interactive tools and calculators, and revolutionized the entire relocation industry. GMS continues to set the industry pace as the pioneer in innovation and technology solutions with its proprietary MyRelocation^® technology platform.

Learn best practices from Global Mobility Solutions, the relocation industry and technology experts who are dedicated to keeping you informed and connected. Contact our experts online to discuss your company’s need for information about mental health resources for employees dealing with anxiety and stress due to the COVID-19 pandemic, or give us a call at 800.617.1904 or 480.922.0700 today.

We're Here to Help! Request a Courtesy Consultation

Tags 2020 USA Job Market, Corporate Relocation Services, Job Seekers, jobs, Mental Health, relocation, relocation services, Successful Career Coaching, Talent Management, US Economy, workforce mobility management, Working From Home

Business Services Domestic Relocation Domestic Relocation Challenges Domestic Relocation Tips Global Mobility Global Relocation Global Relocation Challenges Global Relocation Tips Global Relocation Trends

Travel Guidance: Staying Ahead of the Curve

Post author By Nancy Kritzer | CRP
Post date April 28, 2020

A multi-generation African-American family sitting together on a park bench on a sunny autumn day. A 10 year old boy is hanging out with his father and his great grandfather.

In the midst of urgent travel guidance from the United States, federal agencies, and other nations, employers should practice due diligence in assisting their employees on assignment. The U.S. Department of State has issued a Global Level 4 Health Advisory: Do Not Travel. Even within the United States, additional travel restrictions are arising. For example, the state of Texas has implemented travel restrictions on those who want to enter the state. Several other locations may be considering local restrictions. Many US cities have “shelter-in-place” mandates aiming to protect citizens most at risk during the COVID-19 pandemic.

Employees on Assignment During Travel Guidance

Worldwide ERC^® reports that over 13,500 US citizens have requested assistance from the State Department to return to the United States. Such assistance is becoming extremely challenging as airlines reduce their number of flights, and other nations close their borders to travel. Major regions such as the European Union are developing plans to restrict non-essential travel from other countries.

For employers that have employees on assignment in other nations, support and communication are critical. It is possible that some employees may need to remain in place for an extended period of time. Employers should be sure to inform employees on all aspects of their situation. They should also provide as much support as possible, so the employees and their family members can have peace of mind.

Relocation Management Company Resources for Global Assignees

Relocation Management Companies (RMCs) have a wealth of knowledge, experience, and resources to provide assistance for global assignees. GMS recently shared information with its clients to cover many of the issues surrounding travel guidance and how to provide support for global assignees.

Important Points for Employers to Consider for Global Assignees Include:

Extending temporary housing for those employees on global assignment who need extra time to determine how to repatriate to their country of origin
Extending relocation benefits to allow for more than one year
Many clients have initiated a global assignment but are asking their employees to work at the home location for the time being. Clients need to be thoughtful about how this may impact visa and taxation issues. GMS recommends clients consult their tax and immigration provider for support
Approving additional tenancy management, home maintenance, and grocery delivery when necessary
Since almost all business travel has been restricted, restrict all home leave trips for global assignments as well
Due to travel guidance restrictions, offer virtual services such as destination support and settling in services, immigration assessments, and visa country spotlights

What Does This Mean?

During the COVID-19 pandemic, travel guidance is constantly changing. Employers may have global assignees impacted in several ways by various restrictions, border closures, and reduced means of transport. As a result, employers should work to ensure continual and up-to-date communications with employees on global assignment. They should also consider revising several aspects of their relocation and travel policies to ensure employees receive as much support as possible as they try to navigate changing travel guidance, restrictions, and closures.

What Should Employers Do About Travel Guidance?

Employers with global assignees impacted by travel guidance, restrictions on movement, and other issues impacting their mobility should speak with an experienced and knowledgeable RMC. RMCs with established local presences and vast networks of top providers offer valuable insight into how best to communicate issues and resolve difficult situations. They can also provide the necessary resources and support for employees and their family members. Experienced RMCs will be able to offer technology and resources directly, locally, and even virtually as each individual situation requires.

Conclusion

GMS’ team of global relocation experts has helped thousands of our clients understand how to respond to changing travel guidance, border closures, and other issues and restrictions affecting global workforce mobility. Our team can help your company understand how to assist global assignees with virtually any relocation issue. As a result, this will help them and their family members have peace of mind, and be able to focus on their assignments.

Contact our experts online to learn more about how our company can help your global assignees during times of continually changing travel guidance and other restrictions, or give us a call at 800.617.1904 or 480.922.0700 today.

We're Here to Help! Request a Courtesy Consultation

Tags Business Traveler Health Precautions, corporate relocation, Domestic Relocation, Domestic Short Term Assignments, employee relocation, global mobility, global relocation, Global Relocation Tips, Talent Management, Travel, Travel Guidance, Travel Tools, Visa and Immigration Rules