Category: Relocation Management

The Human Touch Dilemma: Relocation Technology Falling Short

Post author By Sam Hoey | CRP, GMS
Post date March 12, 2024

Mature businessman working at home using lap top and smart phone

Learn how and why transferring employees’ needs are being met

In the era of rapid technological advancement, businesses leverage cutting-edge solutions to streamline various processes, and employee relocation is no exception. While relocation technology has brought about undeniable efficiency, there’s a growing concern that it may need to include a crucial element: the high-touch guidance that ensures a seamless and positive experience for moving employees.

Relocating to a new city or country can be a daunting experience for employees. They must adjust to a new work environment and navigate unfamiliar surroundings. This is where the human touch comes into play. Employees need someone who can guide them through the process, answer their questions, and provide the emotional support they may require during this transition.

While relocation technology can provide information, it lacks the empathy and personal connection a human can offer. It cannot understand the unique concerns and anxieties that employees may have. It cannot provide the reassurance and encouragement to make all the difference in ensuring a positive experience.

The Promise of Relocation Technology

Technology for relocation services emerged with the promise of simplifying moving employees from one location to another. Automated platforms offer tools for expense management, housing searches, and even cultural adaptation resources. The efficiency gains are evident, enabling organizations to manage relocations on a larger scale.

The Missing Piece: The Human Element

1. Navigating the Emotional Terrain:

Relocation is not just about logistics; it’s a deeply personal and emotional journey. Technology may efficiently handle tasks like expense tracking, but it must often address employees’ emotional challenges when uprooting their lives.

2. Individualized Guidance:

Every employee’s situation is unique, and their relocation needs vary. Technology tends to offer one-size-fits-all solutions, needing more nuanced and individualized guidance that can make a significant difference in the relocation experience.

3. Cultural Adaptation:

Understanding and adapting to a new culture is a critical aspect of relocation. While technology may provide basic cultural information, it often needs more depth and a personal touch to help employees integrate into their new surroundings.

The Impact on Employees

1. Increased Stress Levels:

Employees may feel overwhelmed without personalized guidance, leading to increased stress levels. Navigating a relocation solely through technology can amplify the anxiety associated with a significant life change.

2. Reduced Satisfaction:

Employees may perceive the relocation process as cold and transactional when lacking high-touch elements. This, in turn, can lead to reduced satisfaction, impacting their overall engagement and commitment to the organization.

3. Risk of Misalignment:

If relocation technology is not aligned with employees’ unique needs, it can result in miscommunication and misunderstandings. This misalignment may have cascading effects, affecting the employee experience and the employer’s reputation.

The Role of High-Touch Guidance

1. Emotional Support:

High-touch guidance provides the emotional support necessary during a relocation. Personalized assistance can address fears, uncertainties, and doubts, helping employees navigate the emotional roller coaster of moving.

2. Tailored Solutions:

Offering individualized guidance allows organizations to tailor solutions based on the specific needs of each employee. This ensures a seamless transition, accounting for personal preferences, family considerations, and cultural nuances.

3. Cultural Integration:

High-touch guidance excels in facilitating cultural integration. It goes beyond providing essential information to offering real-time support and insights, fostering a sense of belonging and community in the new environment.

Finding the Balance: Integrating Technology with Personalized Support

The challenge lies in finding the right balance between the efficiency of technology and the irreplaceable value of high-touch guidance. While relocation technology streamlines processes, organizations must acknowledge that it cannot substitute the empathy, understanding, and human connection required for a successful relocation experience.

Strategies for Improvement

1. Invest in Human Resources:

Allocate resources to a dedicated team of human experts who can provide personalized guidance and emotional support throughout the relocation process.

2. Enhance Cultural Training:

Supplement technology-driven cultural resources with interactive sessions, mentorship programs, and community-building initiatives to aid cultural adaptation.

3. Regular Check-ins:

Implement regular check-ins with employees during and after the relocation. This addresses immediate concerns and builds an ongoing relationship, ensuring continued support.

4. Gather Feedback:

Actively seek feedback from employees about their relocation experiences. Use this input to refine technology solutions and high-touch support, creating a more balanced and practical approach.

Conclusion: Balancing Efficiency and Empathy

Relocation services and technology are valuable assets, but they must coexist with high-touch guidance to meet the diverse needs of employees in transition. Striking the right balance requires integrating technological efficiency with the personalized human touch, ensuring a positive and meaningful relocation experience. In this delicate dance between technology and empathy, organizations can cultivate a workplace culture that recognizes and values the human aspect of every relocation journey.

By combining cutting-edge technology with personalized support, Global Mobility Solutions (GMS) can provide the best relocation services in the industry. Our advanced technology solutions streamline the relocation process, making it more efficient and convenient for employees. From online portals that allow employees to track their relocation progress to automated systems that handle paperwork and logistics, our technology ensures a smooth and hassle-free experience.

So whether you are a company looking to provide relocation services for your employees or an individual needing assistance with your relocation, Global Mobility Solutions is here to help. Contact us today to begin working with us and experience the perfect blend of technology and empathy in your relocation journey.

Our cloud-based MyRelocation® relocation technology is designed to help you streamline your company’s relocation management. Schedule a demo with a Mobility Pro for a no-pressure look at how our technology can help you.

Schedule a tech demo

Tags relocation services

Global Relocation Immigration Rules Relocation Management

What to Know about the H1-B Visa Lottery Changes

Post author By Michael Barone
Post date January 30, 2024

two women review visa and immigration paperwork — Two Muslim women are working in their home office. They are having a meeting. One woman wearing a head scarf is pointing to her notebook. There are many books scattered across the table.

Changes to the H1-B lottery will go into effect starting March 2024

What is the H-1B? Employers who want to hire a foreign worker for a professional role in the United States must support their employment authorization. This applies to individuals who are not US citizens or lawful permanent residents. The most common type of sponsorship for professional employees is in the H-1B category. For a position to be considered “professional,” it must require a minimum of a bachelor’s degree in a specific field or its equivalent. The worker must also hold at least a bachelor’s degree in that field or a related field or have an equivalent qualification.

What can you do now to prepare?

Suppose you have employees on payroll currently employed in F-1 Optional Practical Training or J-1 Exchange Visitor status. In that case, consider sponsoring these employees for a H-1B under the upcoming Cap in March. Additionally, suppose you have E-3, TN, or H-4/L-2/E-2 EAD employees; you may be considering longer-term employment and sponsorship for US Lawful Permanent Residence. In that case, you may also consider sponsoring these employees for H-1B under the upcoming Cap in March to avoid potential nonimmigrant intent issues.

What is the H-1B Cap?

If the person being supported has not previously had H-1B status in the past six years and if you (the employer) are not a college or university or a related nonprofit organization, a nonprofit research institution, or a government research institution, then your support for that person will be subject to the H-1B Registration or the H-1B “cap.” The cap refers to the yearly limit the USCIS sets on the number of H-1B visas available. The limit is 65,000, and these visas will be made available in the upcoming fiscal year of the USCIS.

What is the H-1B Master’s Cap?

USCIS also offers an extra 20,000 H-1B visas to individuals who have obtained a Master’s Degree or higher from a US higher education institution in a field relevant to the H-1B job they are being offered.

How does the H-1B Cap work?

The USCIS follows a fiscal year that starts on October 1 and ends on September 30. According to the Regulation, individuals can file for an H-1B visa six months before the start date, typically April 1. To determine which H-1B applications can be filed during this period, the USCIS has implemented a “Registration System.” From late February to early March, the USCIS announced that the H-1B Registration system would be open for five days in March.

During these five days, employers can register the H-1B position and the person they intend to sponsor for that position. They will then receive a confirmation of registration (referred to as a “golden ticket”) from the USCIS. In late March, the USCIS will randomly select applicants from the pool of confirmed registrations (called the “lottery”).

Imagine if your winning ticket is chosen in the lottery. If that happens, the USCIS will inform you about the selection. As the employer, you can support or submit an H-1B application for that specific position and person starting April 1. If the H-1B is approved, the person would only enter H-1B status from October 1 onwards.

Does the Master’s Cap help?

Indeed. If a person is enrolled in the Master’s Cap, they will undergo an initial screening exclusively for those who are eligible for it. Suppose someone is not chosen in this particular selection process. In that case, their enrollment will automatically be included in the regular cap selection process, granting them a second opportunity to obtain an H-1B visa.

What if an individual is not selected in the Cap?

In late March, the USCIS will conduct the first random selection process. In July, once they have received all possible H-1B Petitions and have made decisions on these cases, the USCIS assesses whether all 85,000 H-1Bs have been allocated. If it is found that not all slots have been filled, a second random selection will take place in or around August.

After the second random selection, the USCIS will assess the filed and determined petitions. They will then once again examine whether all 85,000 H-1Bs have been utilized. This procedure will persist, including any further random selections, until all 85,000 H-1Bs have been allocated. Suppose the sponsored individual is not chosen during any of these random selections. In that case, exploring alternative visa categories or potential opportunities in locations outside of the United States is necessary.

Once the USCIS completes the random selection process and determines that all 85,000 H-1Bs have been utilized, the sponsored individuals can proceed with their visa applications. They will need to gather all the necessary documents, such as educational certificates, work experience letters, and a valid job offer from a US employer.

The next step involves submitting the H-1B Petition to the USCIS and supporting documents. This process can be complex, requiring careful attention to detail and adherence to specific guidelines. Ensuring that all the information provided is accurate and up-to-date is crucial.

Once the USCIS receives the H-1B Petition, they will review it thoroughly to determine its eligibility. This includes verifying the authenticity of the documents submitted and assessing whether the sponsored individual meets the requirements for the H-1B visa. The USCIS may also conduct background checks and interviews if necessary.

The H-1B Petition is approved, and the sponsored individual will receive a Notice of Approval. This document confirms that they have been granted the H-1B visa. They can then proceed with scheduling an appointment at the US embassy or consulate in their home country to obtain the visa stamp in their passport.

It is important to note that obtaining the H-1B visa does not guarantee entry into the United States. Upon arrival, the sponsored individual will still need to go through the immigration process at the port of entry. The immigration officer will review their documents, ask questions about the purpose of their visit, and decide whether to admit them into the country.

Overall, obtaining an H-1B visa can be lengthy and complex. Still, with proper preparation and adherence to the requirements, individuals can successfully navigate it and pursue their career opportunities in the United States.

Work with GMS for Visa and Immigration Needs

Global Mobility Solutions (GMS) can help you with your visa and immigration needs. GMS is a trusted partner specializing in providing comprehensive support and guidance throughout the visa and immigration process. With their expertise and knowledge, they can assist individuals in preparing the necessary documents, filling out the required forms, and ensuring compliance with all immigration regulations.

One key advantage of working with GMS is their personalized approach. They understand each individual’s unique situation and tailor their services to meet specific needs. Whether obtaining an H-1B visa for skilled workers or assisting with family-based immigration, GMS has the experience and resources to handle it all.

Our team of immigration experts stays up-to-date with the latest changes in immigration policies and procedures, ensuring that individuals receive accurate and timely information. This helps to streamline the process and minimize any potential delays or complications.

Furthermore, GMS takes pride in its exceptional customer service. They are committed to providing prompt, reliable assistance and answering individual questions or concerns. Their friendly and knowledgeable staff is always available to provide guidance and support, making the visa and immigration journey as smooth as possible.

We're Here to Help! Request a Courtesy Consultation

Are you ready to talk to a Mobility Pro? Learn how GMS can optimize your mobility program, enhance your policies to meet today’s unique challenges, receive an in-depth industry benchmark, or simply ask us a question. Your Mobility Pro will be in touch within 1 business day for a no-pressure, courtesy consultation.

Tags h-1b visa, Immigration Application Fees, Visa and Immigration Rules

Corporate Relocation Corporate relocation tips Relocation Best Practices Relocation Management

Reports Show Corporate Relocation Numbers Way Up

Post author By Kimberly Chacon
Post date November 7, 2023

Coworkers helping each other getting moving boxes ready — Corporate employee holding file folders and potted plant in hands and looking at colleague with cardboard boxes

reports and studies are showing that corporate relocation numbers and spending are as high as in 2017

Since the COVID-19 pandemic hit the US, many companies are still trying to return to their old numbers and ways. While we are now coming up on three years since the initial pandemic wave, one sector is finally starting to see the light at the end of the tunnel: the relocation industry.

Many employers or employees might need to learn about such an industry. But relocation management companies (RMC) are vital for businesses getting their employees from point A to point B. To sum it up, an RMC is hired by a company to assist employees in handling all the logistics of their move when they accept a job that requires relocation. From real estate needs to helping ship household goods, there are various services that an RMC can provide.

But like most other sectors, the relocation industry was hit hard when companies had to restrict employees moving around the country for the past few years. On top of that, with so many companies choosing a full-time remote setting, the need to move employees wasn’t as high.

The truth is now that numerous companies need talent and are back to be willing to move that new or promoted employee. As more and more companies and sectors shift back to standard quarterly numbers, so does the relocation industry. Many reports show corporate relocation numbers are back up to where they were in 2017.

Where are these employees moving to?

A recent report by Hire a Helper revealed that Florida has become the most attractive state for corporations to move their headquarters. The Sunshine State saw an 86% increase in corporations relocating their HQ, a record-breaking figure since 2017. The report analyzed Securities and Exchange Commission filings and found that 9% of American corporations shifted their HQ in the past fiscal year. This was mainly due to cost-cutting, favorable tax rates, or closer proximity to target markets. While cities like New York and Seattle have seen a decline in corporate headquarters, smaller towns outside metropolitan areas have become new homes for tech and pharma giants.

New data from the SEC shows that nearly 9% of publicly traded corporations in America, or 593 companies, moved their headquarters in the last fiscal year spanning March 2022 to March 2023. This marks the highest relocation rate in seven years, following a dip to below 7% in 2020 due to the pandemic. Comparing year-over-year figures, the number of corporations relocating their headquarters has increased by 29% from 458 in 2021-22. The trend of corporate headquarters relocation has increased, with more companies choosing to move their offices for various reasons. The figures indicate a significant shift in the corporate landscape and business operations.

According to Hire a Helper’s findings, the current increase in companies relocating their headquarters is the most significant in a decade, surpassing even the rebound seen after the pandemic in 2021-22. This year is proving remarkable, with a 25% rise in the number of corporations moving their HQs

Top Destination Cities for those relocating

Regarding favored locations for corporate headquarters, Waltham, MA, I experienced the most significant increase in corporate net growth among cities during the last fiscal year (+175%). Five companies relocated to this relatively small city near Boston, and none left. Waltham, MA, is home to several remarkable new corporate inhabitants, including biotech and pharmaceutical firms Cogent Biosciences and CinCor Pharma.

Burlington, MA, and Spring, TX, ranked second and third in growth, with a surge of 133% and 100%. Burlington has seen a boom in software and biotech firms, while Spring, TX, grabbed headlines when Hewlett-Packard relocated its headquarters. Additionally, three Florida cities made it to the top 10 list, with Jacksonville, FL recording a net gain of 67%, followed by Tampa, FL at 49%, and Miami, FL at 33%. Which U.S. cities are corporations leaving?

Surprisingly, Cambridge, MA, the renowned university town near Boston, has experienced a significant loss of corporate headquarters compared to the number of new ones gained (40%). The city’s thriving biotech and pharmaceutical industry has left little space for previous industry leaders. Seattle (-37.5%) and several cities in the Bay Area of California have also suffered considerable losses in company headquarters during the past fiscal year. New York City (-13.4%) is among the top 12 cities to have lost corporate HQs.

Reasons Companies are looking to relocate headquarters

Hire a Helper’s research indicates that the primary reasons for Americans to relocate are to find better housing or a new job. However, what motivates corporate relocations? One common assumption is that companies move to reduce expenses, which may entail relocating to areas with lower taxes. This could explain why more businesses are moving into Florida and Nevada rather than leaving. The Tax Foundation’s 2023 State Business Tax Climate Index measures how taxing state taxes are for businesses, and Florida and Nevada are among the ten states with the least tax burden. Meanwhile, Texas, which does not have a corporate tax, is in the 12th position.

Corporate relocation can be motivated by the high cost of office space, particularly in cities with expensive business rental costs. This is evident in the net losses of corporate HQs in cities like New York City and San Jose, where office rent levels are among the highest in the country. The pandemic-induced rise of remote work has further compounded the issue of high office space costs. As a result, major cities in America are grappling with high office vacancy rates as companies either continue to operate remotely or adopt a hybrid work model. To address this challenge, these cities require support and innovative solutions.

According to Hire a Helper’s examination of SEC filings from 2022-23, 62% of companies that relocated their headquarters in the past year chose to move to cities with smaller populations, which typically have lower rental costs. This trend is gaining momentum.

GMS Is Ready If You Are

Global Mobility Solutions (GMS) is here to assist you with relocating your headquarters or employees. Since 1987, GMS has been there to help employees get from point A to point B. Our wide range of services and expert relocation specialists allow your company to get the necessary package. GMS will assist your company in putting together a global relocation plan that makes sense for your company and employees, all while staying within a realistic budget. If you’re ready to hear more about how GMS can help save your company money on relocation costs, contact us today to schedule a free consultation.

What's happening in your industry? Request a Courtesy Benchmark report

At GMS, we make it a priority to know how talent mobility is changing in each major industry. What are the best practices? How are other companies changing their programs to retain a competitive edge? Your Mobility Pro will be in touch within 1 business day to help answer your questions and benchmark your industry.

Tags corporate relocation, Domestic Relocation, relocation

Business Services Career Services Choosing a Relocation Company Corporate Relocation Global Relocation Relocation Best Practices Relocation Management Talent Management

Top Tips for Writing a Relocation Offer Letter

Post author By Sam Hoey | CRP, GMS
Post date September 14, 2023

Desk-level perspective of blonde Buenos Aires businesswoman typing on laptop in office with window view.

Use These Tips & Templates for a Relocation Assignment Offer Letter

An employee transfer letter or relocation offer letter is a document given to an employee being transferred to another department, branch, or location under the same employer. These letters not only provide transferees common professional courtesy on the company’s behalf, but it also gives the relocating employee an overview of what they can expect and their benefits for the process. These ground rules should provide the moving employee an understanding of all costs and services they are entitled to during their move.

Larger companies or companies that often relocate employees more than likely have relocation policies in place. These are typically lengthy 10 to 30-page documents covering every relocation protocol aspect. Companies that might have such policies will rely on customized employee relocation offer letters and emails for each employee willing to do so.

Here is a look at some top tips for constructing employee relocation offer letters, along with an example of a basic offer letter format.

Tip 1: Identify the Reason for Relocation Offer

While the employee will most likely understand it, you’ll want to cover in the offer letter why, how, and when the employee will be transferred. This will help with recordkeeping and provide the employee with in-depth insight into why their position is needed in the new location.

Giving a specific explanation to the relocating employee in writing can help show the employee that you care. This will also take the stress off of your HR department because the employees will know all of the details about why they will be offered the relocation. As a result, this should help set the stage, allowing things to run smoothly from the beginning.

Tip 2: State the Exact Effective Date(s) the Transfer Will Take Place

Companies cannot expect an employee to relocate the next day; however, it also shouldn’t be up to the employee entirely as to when the transfer will occur. Setting realistic dates and times for the employee to move and to get settled is vital in ensuring a smooth transfer experience.

It should also be stated at this stage in the letter, how long the employee is eligible for relocation benefits. For example, many companies will allow employees X number days or months to utilize the short-term relocation policy stated in the transfer letter. There are many variables that come into play when an employee is trying to move out of state.

Tip 3: Provide Names and Contact Info

The transferring employee is probably nervous, but excited to take on the new role for the company. It is a good idea to provide the employee with the name and direct contact info for who they will be reporting to. This will give the employee a chance to reach out to the manager with any questions or concerns regarding their new position. It also gives the employee the opportunity to let their new manager know if there are any roadblocks with the relocation process.

Conversely, it could also be a good idea to urge the new manager to reach out to the employee directly. This communication will allow the manager to inform the transferring employee of any necessary information.

Tip 4: Note Every Detail of the Employee’s New Job

The employee should be well-informed about this step, but to cover the company and the employee it is a good idea to list out all expectations, requirements, wages (including bonuses), benefits, and anything else that will be different for the employee once they move. This provides documentation for both parties if there are ever any issues after the relocation has occurred. Being crystal clear at this stage helps straighten out any communication breakdowns later on.

Use This Employee Transfer Letter Example

[Date]

[Sender’s Name]

[Sender’s Address]

Dear [Recipient’s Name],

We are pleased with the work you’ve completed with us so far and management sees great potential for you to grow in [transfer location]. The management team would like to extend you an offer for promotion to [new position] where you will be responsible for [responsibilities of the position].

This will provide you with an opportunity to expand your skillset as you move from the [current position] in [current location] to a new position in [transfer location].

The company is here to help you and your family relocate and readjust to your new role by providing relocation benefits. This letter summarizes that support in several areas.

New Job Title:
New Supervisor/Manager:
Department:
Effective Date of Transfer:

New Duties:

New Compensation/Bonuses:

Below is a summary of the relocation benefits that are extended to you as part of this offer.

Relocation Expenses
[Details of what the company will and will not cover.]

Household Goods Moving
[Moving expenses the company will or will not pay for.]

Home Marketing Assistance
[Info on home selling assistance ]

Home Finding Assistance
[Explain which resources the company can provide]

Repayment Agreement Terms
[Details of the repayment agreement that the employee is subject to]

Please review this information at your earliest convenience. You can contact me directly or Human Resources with questions, comments, or concerns. I would appreciate your acceptance or denial of this new position by [desired date].

From,

[Sender’s position and name]

GMS Is Here For You

Global Mobility Solutions (GMS) is a leader in the employee relocation industry. In addition to assisting with employee transfer letters, GMS would love to help your company create and implement customized relocation policies for your mobile workforce. Our team specializes in almost every area of the relocation process, so we can equip your staff and transferees with the knowledge and technology they need to make their move as seamless as possible.

Getting started with us is easy. Contact us today for a free consultation with one of our relocation experts. From there, we will help you decide the best course of action for your company regarding your global mobility needs. Whether your company relocates internationally or just within the US or Canada, we can assist you in creating the best offer letters and relocation policies in your industry.

We're Here to Help! Request a Courtesy Consultation

Tags job offer letter, offer letter, relocation best practices, relocation offer letter, tips for writing offer letter

Choosing a Relocation Company Corporate Relocation Corporate relocation tips Relocation Best Practices Relocation Challenges Relocation Management

Sustainability in the Relocation Industry

Post author By Sam Hoey | CRP, GMS
Post date August 8, 2023

Close-up of children holding a planet at the beach

Relocation Management Companies should be aware of sustainability

Most companies’ interest in corporate environmental sustainability is on the rise. Everyone is looking to reduce carbon footprints without disrupting their business practices. A World Economic Forum report showed a 16 percent increase over the last five years in global public concern for nature.

Having a grasp of sustainability in the context of the global mobility and relocation sector enables organizations to implement beneficial transformations that benefit both their staff and the environment.

At Global Mobility Solutions (GMS), we are all looking for ways to protect the environment and reduce costs for our clients and their employees. When looking at ways to improve your global mobility program’s sustainability and how to reduce your carbon footprint, here are some things to consider.

Partner with a Professional Organizer

Partner with a “Discard and Donate” company that offers a professional organizer to assist your employees in preparing for their move. This saves the client money by reducing the shipment size, and the program cost will always be less than the savings on the move. Consider updating your relocation policy to cover some of these program costs to help encourage your employees to purge before moving. This can help reduce wasted materials and ensure that unwanted household goods go to good use instead of the trash.

Also, Introduce a weight cap on your household goods moves. This cap can vary by tier or by homeowner vs. renter. This will encourage your employees to consider discarding unwanted items before shipping them on your dime.

Partner with Move for Hunger

GMS is a proud partner of Move for Hunger. Move for Hunger offers your employees the option to donate their non-perishable food to a local food bank at the origin location. Items such as canned veggies, fruits, stews, soups, beans, tuna, pasta, sauce, baby food, flour, cereal, oatmeal, juice, rice, peanut butter, and jelly can be donated.

Since its inception in 2009, over 10 million pounds of food have been donated through Move for Hunger and its partners to help feed the food insecure in the US and Canada. We suggest adding policy language to encourage transferees to contribute to this cause.

Offer Employees Furniture Rental Allowance

For international relocation assignments, GMS urges clients to consider extending a furniture rental allowance instead of shipping household goods. Many relocation management companies partner with furniture rentals for temporary furnishings, another cost-effective way to reduce the carbon footprint.

Make Sure Your Vendors Are Green

GMS has a strict vetting process for working with household goods movers and corporate housing providers. We don’t just work with anyone. During our interviewing process, we ask vendors about their sustainability protocols and what they do to go green. Suppliers who use green clean methods help cut down on wasted resources.

Add Virtual Tools to the Relocation Process

First off, partner with real estate agencies that offer virtual tours and virtual closings for properties to minimize the need for in-person meetings and reduce the environmental impact of transportation.

Contract with household goods providers who are experienced in using virtual surveys. GMS aims to streamline the relocation process while minimizing its environmental impact. Virtual surveys allow for accurate estimations of shipments without the need for physical visits, reducing unnecessary travel and fuel consumption. Additionally, GMS encourages suppliers who utilize recycled packing materials, further contributing to waste reduction and sustainability efforts.

Virtual services encompass a wide range of offerings within GMS, including assistance for spouses and careers, language and cultural training, and, whenever feasible, support for housing, banking, and registration in the destination country. These services can be provided in different ways, such as through video calls, virtual tours of potential homes, and online platforms for cross-cultural training, with the help of local consultants.

Minimizing the need for in-person visits has a positive impact on the environment, as fuel consumption is reduced. Additionally, the assignee benefits from increased support from the local consultant, as less time is spent on transportation.

Ensure You’re Working with Real Estate Agents Who Practice Going Green

Real Estate agents can also help the relocation process be more environmentally friendly. Most agents work from home and are completely paperless. Because they spend a lot of time in their cars, many offer to carpool with clients for a more sustainable transportation option.

When showing properties, agents encourage using energy-efficient light bulbs and turning off lights before leaving any property. By promoting properties with energy-efficient appliances, solar panels, and sustainable building materials, agents can help reduce the carbon footprint of the real estate industry.

When selling a home and the potential cost of utilities is on a client’s mind, agents often suggest they use native plants in landscaping, which require less water and maintenance than exotic species. Desert landscaping is also recommended in dry areas. This not only helps conserve water but also supports local biodiversity.

Many Realtors have obtained a NAR Green Designation. The course focuses on People, Property, Planet, and Prosperity. By completing this course, real estate experts are equipped to provide guidance and access to resources that can assist homeowners in enhancing the efficiency of their residences. This support ranges from affordable solutions and do-it-yourself initiatives undertaking extensive renovations or constructing new homes.

By implementing these practices, our preferred real estate agents can significantly impact the environment and contribute to a greener future. Together, we can create a more sustainable real estate industry that benefits our clients and the planet.

GMS Leads the Relocation Industry in Sustainability

At GMS, we understand the importance of responsible business practices and strive to impact the environment positively. By partnering with like-minded household goods and corporate housing providers, we can collectively work towards a more sustainable future while providing exceptional service to our clients.

In conclusion, GMS prioritizes sustainability and responsible business practices and offers flexible relocation policies to accommodate the diverse needs of our clients. Relocation Policies empower transferees with small shipments to arrange their self-move quickly and flexibly, ensuring a hassle-free experience. Partner with GMS today and let us handle your relocation services needs while working towards a more sustainable future together.

Ready to Calculate YOur Program Savings? Request Access Now!

Are you ready to calculate your potential relocation program savings? Request access to our easy-to-use Relocation Cost Savings Calculator. Your Mobility Pro will grant your access request within 1 business day.

Tags global mobility trends, relocation industry, relocation trends, sustainability in relocation

Corporate Relocation Domestic Relocation Global Relocation Relocation Best Practices Relocation Management Relocation Policy Review Relocation Programs

Engage Your Relocation Management Company Early in the Relocation Process

Post author By Kimberly Chacon
Post date June 20, 2023

group of employees smiling while in meeting — Group of business persons in business meeting. Group of entrepreneurs on meeting in board room. Corporate business team on meeting in the office.

Learn why it’s essential to work with an RMC every step of the way

Employers should engage their Relocation Management Company (RMC) early in the relocation process. Employers often go to great lengths to define the questions they ask RMCs in their Request for Proposals. Several employees from departments including Human Resources, Accounting, Legal, and Procurement may spend a significant amount of time finding and selecting an RMC with the knowledge and experience that will ultimately serve the needs of the company, transferees, and new hires.

With all of the effort to find an RMC that best matches their requirements, wouldn’t you think employers would actively engage the RMC in their relocation process? Most companies do a good job communicating to their hiring managers and others throughout the organization how to utilize their RMC’s resources. However, even with this communication, the hiring manager or others sometimes do not engage the RMC early in the process. This may lead to several consequences for transferees and new hires.

Actual Case of an Employer That Did Not Engage Early

What happens when employers must engage their RMC early in the relocation process? Global Mobility Solutions’ Senior Vice President of Business Development, Sam Hoey, met a transferee and heard a first-hand account of their experience. Their employer’s hiring manager did not initiate their relocation process promptly, and they were left scrambling to find their own movers, real estate agents, mortgage provider, and temporary housing, all within just a few weeks before the new job start date. As a result, the transferee was stressed and unduly burdened by processes that the company’s RMC could have managed for them with greater ease. Let’s look at a few of these areas in detail to understand better what they entail.

Van Line Delays

The busiest time of the year for relocations is during the summer months. Children are out of school, travel is relatively easy to arrange, and weather delays are minimal. As a result, van lines that move household goods are often hectic during this time. They may have bookings for moves going out four, five, or up to six weeks in advance.

Employers looking to relocate an employee should understand the length of time their RMC needs to arrange to book a move of household goods at van lines, keeping in mind the preferred van lines may already have several weeks of booked moves on their schedules. With enough time, transferees may be able to find their household goods movers.

Real Estate Processes

When a transferee or a new hire receives notice of a job offer that requires them to start work within a few weeks, this gives them little time to make living arrangements. They may have a short time to determine how to proceed in several areas. Here is a list of just a few of the specific points they might need to address before starting their new position:

Specific Points

Engaging a real estate agent/company to handle a home sale
Selling a home
Handling the closing process for the home sale
Finding temporary housing
Engaging a real estate agent/company to handle a home purchase
Finding a new home
Obtaining a mortgage, including applications and paperwork
Handling the closing process for the home purchase

If you have ever bought or sold a home, had to find an apartment, or sought a mortgage, think of those processes. How long did they take you to complete? These processes often require several steps, including applications, reports, inspections, financial transactions, arranging the services of a notary public, and research to verify the new location meets the needs of everyone who is relocating, such as spouses, partners, children, and pets.

Employers looking to relocate an employee should be aware of the processes their RMC needs to manage to help the employee find suitable housing arrangements. RMCs with experience in these processes are vital to ensuring the success of a relocation, as they help the transferee or new hire in many areas. This, in turn, helps the employee feel happy and confident in their choice to relocate.

What should employers do?

Employers should review their relocation programs to better integrate their RMC into the front end of the relocation process. Helpful tips to ensure the RMC is engaged early in the process include the following:

Implement Pre-Decision Services, so the employer, hiring manager, transferee, and/or new hire are actively engaged with the RMC early in the relocation process, and information can be shared that is helpful to the employee, the employer, and the RMC.
Insert language into offer letters describing the RMC and the programs specific to the transferee or new hire.
Integrate the RMC into Human Resource Information Systems and Talent Management Programs so hiring managers and program administrators always have ready access to information they can share with the transferee or new hire.

Conclusion

GMS’ team of corporate relocation experts has helped thousands of our clients develop relocation programs that attract and retain qualified employees. Our team can help your company by using industry best practices to design your relocation program so that you engage your RMC early in the relocation process.

GMS was the first relocation company to register as a “.com.” The company also created the first online interactive tools and calculators, revolutionizing the relocation industry. GMS continues to set the industry pace as the pioneer in innovation and technology solutions with its proprietary MyRelocation® technology platform.

Contact our experts online to discuss your company’s relocation program needs.

What's happening in your industry? Request a Courtesy Benchmark report

Tags corporate relocation, Domestic Relocation, global relocation, Global Relocation Tips, relocation best practices, Relocation Implementation, relocation management

Corporate Relocation Corporate relocation tips Relocation Best Practices Relocation Challenges Relocation Management

Tips & Tricks Navigating the Legalities of Corporate Relocation

Post author By Michael Barone
Post date June 6, 2023

a man and a woman packing after navigating the legalities of corporate relocation

Understanding Corporate Relocation

Navigating the legalities of corporate relocation can be a complex yet vital task for any organization considering a shift in their base of operations. This blog post aims to act as a compass, providing valuable insights into this intricate process.

Relocating your corporate headquarters is more than just a physical move. It entails transferring your business’s operations, assets, and sometimes, even employees to a new location. Various factors can spur this decision—expanding business operations, accessing a new market, or seeking cost-effectiveness. However, the process involves navigating numerous logistical, operational, and legal hurdles.

Legal Considerations in Corporate Relocation

First and foremost, let’s delve into the lease and property agreements. These contracts form the bedrock of any relocation process. Understanding the terms, especially regarding early termination, potential penalties, and the legal requirements for setting up a new lease.

Next, zoning laws and regulations are often overlooked but are equally important. Adhering to local ordinances is vital. Additionally, some locations may require special permissions or permits.

Lastly, the impact on your workforce is considerable. Employment law considerations are necessary when managing employee relocation, understanding termination rights, and modifying employment contracts.

Impact of Corporate Relocation on Taxes

Transitioning to the subject of taxes, relocation may significantly affect your corporate tax liabilities. Understanding the nuances of federal and state tax laws is paramount. Moreover, familiarity with double taxation agreements can prevent unexpected costs.

Interestingly, many regions offer government relocation incentives to attract businesses. These can offset some of the costs associated with moving, so it’s worth exploring these options.

Navigating International Corporate Relocation

On the other hand, international relocations present unique challenges. Not only do you need to understand international law, but you also need to manage the complexities of international tax rules. Moreover, cultural and ethical considerations play a crucial role in the success of an overseas relocation. One of the significant challenges of international corporate relocation is ensuring a smooth transition for your workforce in a foreign environment.

Tips and Tricks for Navigating Corporate Relocation Legalities

Now, let’s equip you with some practical tips. Early consultation with legal experts is a must. They can help you navigate the legalities of corporate relocation, ensuring you’re on the right side of the law. Keep the following in mind:

Keeping thorough records and documentation of all aspects of the move is equally important. Such records serve as a reference and can be vital in legal disputes.
Moreover, consider utilizing corporate relocation services. These experts can manage the logistics, allowing you to focus on maintaining business operations.
Compliance with all relevant laws and regulations is non-negotiable. It protects your organization from legal repercussions.
Lastly, communication with all stakeholders helps manage expectations and facilitates a smoother transition.

Case Study: Successful Corporate Relocations

Several organizations have successfully navigated the legal maze of corporate relocation. Their experiences underscore the importance of early planning, legal consultation, and effective communication. These lessons can provide a valuable roadmap for your own relocation process. You can download free corporate relocation case studies here.

The Role of Moving Companies in Corporate Relocation

Amid all the legal and logistical considerations, hiring a professional moving company can be a game-changer. These experts handle the physical aspects of the move and often provide valuable advice on how to streamline the process when moving on a tight schedule. By doing that, they are sure to help you move your office quickly. A reliable moving company will ensure your business assets’ safe and efficient transportation, thereby reducing the risk of damage or loss.

Helping Employees Adjust After a Relocation Assignment

Also, helping your employees adjust after a relocation assignment is another crucial aspect. Providing support, such as cultural training or financial assistance, can help mitigate relocation stress and promote faster adaptation to the new environment.

Cultural understanding becomes crucial when relocating to a new area, especially internationally. This entails studying the new location’s business etiquette, social norms, and communication styles. On the other hand, ethical considerations involve respecting and integrating local customs into your company culture, ensuring a smooth transition for your employees, and fostering positive relationships with local businesses and communities.

Post-Relocation Considerations

Even after the relocation is complete, the work is still ongoing. Post-relocation evaluations are necessary to assess the move’s success and identify areas for improvement. These insights can be invaluable for future relocations or other companies looking to make a similar move.

Mastering the legalities of corporate relocation can seem like a daunting task. However, the process can be less overwhelming with early legal consultation, careful planning, and clear communication. Working with an experienced relocation management company such as Global Mobility Solutions (GMS) can help reduce the stress of an office move.

Remember, each relocation is a unique journey, but with the right tools and guidance, you can turn this challenging process into a successful venture. This guide is your first step towards understanding the complexities and, in turn, executing a smooth and compliant corporate relocation. Reach out to GMS today with any questions you may have about corporate relocation.

We're Here to Help! Request a Courtesy Consultation

Tags corporate relocation, relocation

Home Purchase Relocation Best Practices Relocation Challenges Relocation Management

2023 Real Estate Trends: States People Are Moving to and Why?

Post author By Jules Matz | AHWD, ABR, CNE, CRP, GRI
Post date March 29, 2023

man smiling while moving boxes into his new home — Portrait of a young man carrying a box while moving house

These are the states that are seeing a significant increase in population and some possible reasons why

Relocating for professional or personal reasons can be an excellent decision for both. New beginnings bring new opportunities to advance your career or grow yourself in a new destination. For 2023, we will use real estate trends to predict which states people will migrate to.

But before we start to look at which states are drawing new people in, let’s review some of the significant factors in why people are looking for a relocation change.

Cost of Living and Affordability

Housing affordability is decreasing as Americans seek cheaper homes and cheaper living in other states/cities. 2022 saw many moving due to money/costs, but 2023 looks to have a more steady housing market, making moving possible for many.

Americans searching for economic stability evaluated the financial implications of city vs. suburban life. Remote work has enabled many who live in costly cities to transition to cheaper places without giving up job prospects. This U.S. relocation trend explains the growing number of people departing urban regions for the suburbs.

Remote Work Options

Since the Covid-19 pandemic, most previously office-based companies have moved to either full-time remote work or hybrid schedules with remote work options. Now that many people in the workforce have the opportunity to work remotely, they now can choose to live wherever they want.

In the past, employees would have to live within driving distance of their office to be at work on time, which made significant cities the apparent hotspots in the country. But with people able to log into work from the comfort of their homes, they are looking for homes in less crowded destinations.

In 2023, working from home will be a permanent fixture for many companies. This will have employees seeking a new destination they have always wanted to live in. States with warmer weather and cheaper costs of living are the prominent front runners for those looking to move this year while working remotely.

Top States People are Moving to in 2023

2022 saw significant growth in certain states, trends that may repeat in 2023. Those with more room, cheaper living and remote work will be the best spots to reside in America. Here are the top four states people are migrating to in 2023:

1) Arizona

Arizona’s year-round sunny weather makes this an obvious destination for those looking to relocate to a place for outdoor activities. The Phoenix suburbs are growing in population yearly, with towns in the East Valley like Mesa and Gilbert leading the way. Hiking and golfing are activities that can happen in Arizona any day of the year.

And if taking in the sun by the pool or on the golf course isn’t something you’d want to do every day, northern and eastern Arizona have plenty of forests to explore with four-season weather. And let’s not forget the great wonder of the world, the Grand Canyon, which is a driving distance from the Phoenix area, for a weekend getaway.

2) Georgia

Georgia anticipates a rise in population. This Southern state has an impressively low unemployment rate of 2.9% compared to the national average. Furthermore, the cost of living and taxes are relatively low, making it an attractive place to live.

Living in urban areas such as Atlanta and Savannah offers many job prospects due to the presence of renowned corporations like Home Depot, UPS, Delta Airlines, and Coca-Cola. When not working, Georgia’s inhabitants can explore the Chattahoochee-Oconee National Forest by hiking, camping, or biking, or visit the Georgia Aquarium, meander around the City Market in the Landmark District, or take in spectacular sights at Rock City atop Lookout Mountain.

3) Idaho

Idaho has a high population growth rate due to its desirable mountain location and low crime rate. People are moving into the state, particularly to the city of Meridian, faster than they are leaving. Those looking for more space and a good job have the opportunity to join a thriving economy in Boise, one of the top U.S. cities for job-seekers. People nearby enjoy going to well-known places in the state such as Craters of the Moon, Sawtooth, Lake Coeur d’Alene, and Shoshone Falls Park.

4) North Carolina

North Carolina’s low cost of living and substantial job opportunities have attracted many people. Areas like Charlotte and Raleigh have experienced population growth in recent years. Research Triangle Park comprises Oak City, Durham, and Chapel Hill, a hub for science and technology and great for young STEM professionals.

Asheville is one of the top cities to live in in the South. One of the locals’ favorite activities is bird-watching at Cape Hatteras, hiking Chimney Rock State Park, and driving the Blue Ridge Parkway.

Keep Up with GMS for Real Estate Trends

As the industry leader in relocation services, Global Mobility Solutions (GMS) always stays up with industry trends and news. Real estate trends are not only something our relocation experts monitor but study. We take great pride in knowing that our team always strives to gain as much global mobility knowledge as possible.

If you are considering a relocation for you and your family, contact us today to see if you can take advantage of our Employee Choice Program. If you are an HR or hiring manager looking to create or update relocation policies for your company, set up a free consultation with one of our business development managers.

We're Here to Help! Request a Courtesy Consultation

Tags Domestic Relocation Trends, relocation, relocation tips

Relocation Best Practices Relocation Challenges Relocation Management Relocation Policy Review Relocation Programs

5 Terms to Include in a Competitive Relocation Package

Post author By Sam Hoey | CRP, GMS
Post date March 22, 2023

family enjoying pizza in their new home with moving boxes around — a young family move into their new home and have pizza for their first meal

Make your relocation offer competitive by including these policies

Every year millions of people move for new jobs. Relocating for your professional career is familiar, but the relocation industry has changed since the Covid-19 pandemic. When it comes to offering relocation packages to employees willing to move for a new position, studies show that employees are more reluctant to move if there is a higher cost of living in their new destination.

Another factor for employees not wanting to relocate is the start date. Companies often ask employees to be in their new seats within 30 days of signing the offer letter. So, what can companies do to work around these distresses?

Companies who are asking talent to relocate for a position should look into offering employee relocation packages. These packages help offset the stress of moving by providing financial assistance and corporate housing so that the employee can relocate as seamlessly as possible.

While every company has different opinions on what should and should not be covered regarding talent mobility, a few basic policies should be included in every relocation package. Here are five terms to make your company’s relocation package appealing to applicants so that they cannot refuse your offer:

1) Real Estate Programs or Lease-Break Assistance

A survey by Worldwide ERC showed that selling a home for less than it is worth is the most expensive part of relocating. When time is limited, employees are often forced to accept a lower sale price or pay a financial penalty for ending a lease. Often, employees are scared they will get stuck paying two mortgages or rent payments for multiple months, which could hurt them financially.

If companies want a shot at landing top talent for an open position, they will include financial aid coverage for breaking a lease. If the employee can get out of their current rental at little or low cost to them, they are more likely to accept your relocation offer.

For applicants who are homeowners, offering home sale assistance and home-buying assistance programs in the relocation package would be a massive perk for them. Standard relocation real estate programs include BOV, GPO, or Direct Reimbursement. Each of these programs has different pros and cons. But every moving employee will have different needs, so options can make any offer even more appealing.

2) Moving Expenses

This one may seem too easy to list, but it is essential. Very few people save thousands of dollars regularly if they may have to move unexpectedly. So, if an employee is mulling over your offer, the price of moving may be daunting in the back of their mind. But if your company were to cover or assist in the moving expenses, it could quickly put those thoughts to the rest of the employees.

There are numerous ways to assist an employee with relocation costs. Most companies go the route of reimbursement programs, but there are packages where the company will handle everything on behalf of the employee so that they do not have to worry about it. Again, each different kind of program will have its pros and cons.

It’s worth noting that no matter which method your company chooses to use for handling relocation expenses, some relocation technology can help keep spending within a budget.

3) Transportation Costs

Moving can be costly, by car or plane. Visiting the new spot before relocating is necessary to find housing and get to know the area. Relocation packages typically include reimbursements for two or three trips. This can also be a chance for the transferring employee to search potential neighborhoods and schools for their family.

4) Tax Implications

Relocating employees can face an unanticipated problem with taxes concerning relocation benefits. An employer may give a ‘relocation lump sum’ to cover relocation expenses, which is taxed as extra income at the employee’s ordinary tax rate.

Employees with a 25% tax rate will be taxed $2,500 on a $10,000 lump sum. This can be a financial strain, so many companies increase the lump sum to cover taxes.

5) Miscellaneous Expenses

One last suggestion to make a solid offer to a potential candidate is to have a miscellaneous expenses policy in your relocation package. Employees may incur costs when relocating. Ask them what expenses they anticipate and offer assistance to cover them, such as vacation days, spousal income loss, and packing services.

GMS Specializes In All of These Terms and Conditions

Look no further if your company needs help updating or creating employee relocation packages. Global Mobility Solutions (GMS) has been helping companies with their relocation services needs since 1987. Our expert team will listen to your wants and needs, then assist you in putting together the best relocation policies to make all your offers to new employees appealing for them to accept a relocation assignment. We specialize in helping companies provide their employees with the terms mentioned above.

Reach out to us today to set up a free consultation. Within 24 hours, one of our business development managers will be in touch to get you started on setting up the most competitive relocation package in your industry.

We're Here to Help! Request a Courtesy Consultation

Tags corporate relocation, Global Relocation Tips, relocation, Workforce Mobility

Global Relocation Tips Global Relocation Trends Household Goods Relocation Best Practices Relocation Challenges Relocation Management

Many Ocean Shipping Lines Are Moving to Aircraft

Post author By Ann Knapp | CRP, GMS, CMC
Post date January 31, 2023

airplane flying over large shipping containers — Airplane flying above container port.

Many household goods shipping companies are investing in air travel

As shippers look for more efficient ways to ship household goods worldwide, ocean freight companies are increasingly turning to air cargo. Although airfreight represents only a tiny section of the broader cargo industry, the pandemic has caused it to become more prominent due to supply chains, travel bans, and consumer spending issues.

Air travel has become increasingly important for companies engaged in maritime trade due to the recent pandemic. With more people shopping online, household goods shipping companies are struggling to keep up with demand. This has caused ships to be idly anchored at congested ports, unable to dock for weeks at a time. Further complicating matters is a shortage of workers assigned to load and unload vessels. Containers that could be used to hold exports are instead sitting unused, while exporters with plenty of goods to ship need help to get containers.

The three dominant European container shipping companies (AP Moeller-Maersk, CMA CGM Group, and Mediterranean Shipping Co.) have primarily avoided airfreight, feeling that it is an expensive distraction from their core businesses of operating giant vessels, container terminals, and related logistics operations around the world. However, executives claim that many customers are now opting for air shipping because it is more cost-effective and reliable. Maersk, the world’s largest container shipping company, began an air cargo division in April last year and now has a fleet of 15 planes.

Ocean Freighters Turning to Buy Air Planes

Boeing and Airbus are now part of this equation as they started selling freighter versions of their newer widebody planes. These freighters are more fuel-efficient than older cargo jets. And to show the rising demand for converting old passenger planes into freighters, it should be noted that some have been booked up for years.

In recent reports, Maersk is anticipating free cash flow to be about $19 billion by the end of 2022. The company plans to obtain seven Boeing 767s (purchase three and lease four) by the new year. The idea would be to have aircraft fly routes between Asia, the United States, and Europe.

Last year, Maersk moved into the air cargo game and increased volume by 100% after purchasing German air freight company, Senator International. In addition, Maersk has been buying airplanes for its air cargo division, which was formerly called Star Air. The division, contracted by United Parcel Service Inc. and Germany’s DHL to fly freight, now operates with 15 Boeing-made 767 freighters.

Also, earlier this year, CMA CGM, the world’s third-biggest ocean shipper, agreed to share cargo space with Air France-KLM. And on top of that, CMA CGM said it would buy a 9% stake in the airline.

Numbers released by the International Air Transport Association (IATA), last year, the airfreight industry grew over 21%. This means that revenue will increase to $289 billion in 2022, up from $238 billion last year.

Boeing reported that about 400 freight planes had been added to the world fleet in the past three years. This is an eye-opening 20% rise. Boeing is now estimating that the global freighter fleet will increase to about 3,600 by 2040. To put that number in perspective, it is currently around 2,000.

How Increased Airfreight Will Affect Global Mobility & Relocation Industry

In the past, airfreight for relocations was too expensive, and many relocation companies didn’t even consider it an option. However, the lowering costs and the congestion of ports have now made a more realistic answer for many.

As airfreight rates become more affordable, international relocation companies can choose to ship household goods by air. With more employers turning to lump sum packages for relocations and ocean shipping delays being a common factor, transferees are leaving more of their belongings behind when they move abroad for a work assignment. The fewer belongings the employee brings means the quicker they can move, meaning the more likely they are to choose airfreight for their next relocation. Although the airfreight method is still quite costly, it eliminates many relocation delays, significantly improving the transferee’s experience.

Global Mobility Solutions (GMS) is the industry leader in Global Mobility, which is why we stay on top of all topics regarding relocation. Visit our Knowledge Base to learn more about hot topics in the relocation industry. And feel free to reach out to us with any questions regarding the household goods shipment.

Ready to Calculate YOur Program Savings? Request Access Now!

Tags Household Goods Movement Management, household goods shipping, household goods transportation